Policy Directory by Glossary Terms

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Definition
Data

The results of research procedures.

Day

A calendar day.

Day Trip

A trip taken for University business that does not involve an overnight stay.

Deciding Official

The UVA official who makes final determinations on allegations of research misconduct and any responsive institutional actions. Currently, this individual is the Vice President for Research and Graduate Studies.

Decision Brief

A required written summary, developed by the respective Facilities Management project manager, reviewed by the project sponsor, and approved by senior administration, which explains capital project budget increases. Required approvals include:

Executive:

Approval Required:

Executive Vice President and Chief Operating Officer

All decision briefs

Vice President for Management and Budget

All decision briefs

Executive Vice President and Provost

Academic-related projects

Vice President and Chief Financial Officer

Debt-funded budget increases

Sr Vice President for Development & Public Relations

Gift-funded budget increases

Declared Pregnant Woman

A woman who has voluntarily informed the licensee, in writing, of her pregnancy and the estimated date of conception. The declaration remains in effect until the declared pregnant woman withdraws the declaration in writing or is no longer pregnant.

Deficit

For the purposes of this policy, a deficit is defined as a project where expenditures and outstanding commitments have exceeded the total amount budgeted.

Degree Conferral in Absentia

Students who are not taking new courses or pursuing research, but who need to be affiliated at the University for certain administrative reasons before receiving their degree, including finishing incompletes, paying an outstanding University financial obligation, or receiving official transcripts of approved transfer credit.

Degree–Seeking Student

A student enrolled in any undergraduate or graduate degree-granting program at the University. Graduate degree-seeking students include those students enrolled in one of the University’s two professional schools (Law, Medicine).

Demand Payment

Method for processing transactions when a purchase order or a requisition is not required.

Department

The Department of Small Business and Supplier Diversity or any division of the Department to which the Director has delegated or assigned duties and responsibilities.

Departmental Keys

Master Keys issued to Deans/Department Heads for the access needs of multiple users within a department subject to approval by and in accordance with the Facilities Management Lock Shop’s key control practices for secure and auditable use.

Departmental Mail

Mail/Correspondence sent out by UVa departments for delivery to addresses outside the University system.

Departments

Includes all University academic and Health System departments.

Derivative Instruments (Derivatives)

A financial instrument or contract whose value is derived from the performance of underlying market factors, such as interest rates. For purposes of the policy, they are used to manage the risk of interest rate fluctuations.

Designated Academic Hiring Official

Persons designated to extend conditional offers of employment to faculty members in the academic areas of the University on behalf of the University. The president, the executive vice president and provost, and academic deans and the University librarian are designated academic hiring officials. Hiring authority may be delegated in writing by one of these individuals with the written approval of the president or the executive vice president and provost.

Designated Approver

An individual designated by the employee’s supervisor or the supervisor’s manager to approve on his/her behalf, reimbursements related to cash advances, purchases, travel, etc. The selected individual is one who has the appropriate knowledge and authority to do so. The Designated Approver cannot approve his/her own travel reimbursement.

Designated Department Safety Coordinator

The individual designated by the department to: coordinate PIT Operator training, safe operation of PITs and Incident Reporting. This individual will work in cooperation with Environmental Health & Safety (EHS).

Designated Employee

An employee whose assigned job duties and responsibilities are considered critical to maintaining the essential operations of the University when changes in operating status occur due to an emergency event. Designated employees are first responders needed to meet the immediate needs of students, patients, research programs, or general operations.

Designated Hiring Official

An individual who is authorized to extend a conditional offer of employment to individuals on behalf of the University. The president, vice presidents, academic deans of the University’s schools, and the University librarian are designated hiring officials. Hiring authority may be delegated in writing by one of these individuals with the approval of the president or the appropriate vice president.

Designee

An individual designated by another to act on their behalf. The selected individual is one who has the appropriate knowledge and authority to approve expense reports. The designee cannot approve his/her own expense report unless they are a self-approver.

Development Plan

An annual plan jointly developed by the supervisor and employee that documents the employee’s career development goals and supporting actions for the performance period.

Differential Pay

A base pay adjustment that usually reflects specified job conditions (shift, hazards, etc) and/or makes salaries competitive with the market. Differentials may be applied to UVa Job Titles, geographic locations, or individual positions in the University.

Direct Aid

Any aid paid directly to a student, such as a stipend.

Direct Deposit

A system for electronically placing an employee's earnings in a checking or savings account at the Federal Reserve affiliated bank or financial institution of the employee's choice; also known as Electronic Funds Transfer (EFT).

Directory Information

Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. This information may be released by the University unless the student requests the restriction of its release.

Directory information includes the student's name; home and school address; home and school telephone number; e-mail address; UVA computing ID; date of birth; place of birth; country of citizenship; major field of study; school of enrollment; location of attendance; full-time/part-time status; level and year in school; medical residency placement; expected graduation date; participation in officially recognized activities and sports; weight and height of the members of athletic teams; dates of attendance; candidacy for degree; degrees, honors, scholarships, and awards received; the most recent previous educational agency or institution attended; the names of a student's parents or guardians; any unique identifying number created for the purpose of compiling, releasing, or transmitting directory information; and photographic images of the student.

Further, it is the practice of the University not to publish a student's Directory Information to the public and generally to restrict access to Directory Information to University-affiliated persons who have NetBadge access.

Discrimination

Inequitable treatment by the University of a person based on one or more of that person's protected characteristics or statuses, excepting any treatment permitted or required by law.

Disposition

Final destruction or transfer of records to the proper archival repository. 

Dispute Resolution Proceeding

Any structured process in which a neutral assists parties to a dispute in reaching a voluntary settlement by means of dispute resolution processes such as mediation, conciliation, facilitation, partnering, fact-finding, neutral evaluation, use of ombudsmen or any other proceeding leading to a voluntary settlement. (This does not include arbitration.)
View more information on these processes.

Divestible Quasi Endowment

A Quasi Endowment that permits divestment of principal provided (1) it has been invested in the account for at least five years and (2) divestment is made according to the plan submitted at the time the request for the endowment creation was made.

Domestic Travel

Travel within the United States.

Driver

A person who is authorized to drive University-owned vehicles on University business.