Policy Directory by Glossary Terms

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Definition
General Academic Management Policy

Policy established under the President's authority that significantly affects activities under the authority of two or more schools.

General Administrative Policy

Policy established under the President’s or the Executive Vice President & Chief Operating Officer’s authority that significantly affects activities under the authority of two or more vice presidents or equivalent University officers, except for Area-specific Administrative Policy.

General Assets

This includes furniture, appliances, vehicles, vessels, fixtures, fittings, collections, and equipment unrelated to information technology.

General Faculty

The term “general faculty” came into use around the start of the 20th century to refer to all faculty members at the University, each of whom held tenure or were eligible for tenure in one of the University’s schools. Today, the General Faculty encompasses all academic faculty at the University and convenes once each academic year to approve the conferral of degrees in each school of the University. In the 1970’s, the University began to hire faculty members who would not be eligible for tenure. They were called “general faculty members” because they were members of the General Faculty but did not hold tenure in a school.

General Faculty Members

Tenure-ineligible salaried faculty positions that focus on teaching, research, professional practice in an academic discipline, or clinical service, or provide high-level administrative or professional services in support of the institution’s academic mission.

General Funds

General tax revenues that are appropriated by the General Assembly for the use of the institution.

General Public

The general public includes all visitors to the University who are not officially affiliated with the institution.

Generally Accepted Accounting Principles (GAAP)

Widely accepted set of rules, conventions, standards, and procedures for reporting financial information.

Gift

Pledges or outright contributions received from private sources for which no goods or services are expected, implied or forthcoming to the donor, and in which no proprietary interests are to be retained by the donor. (Refers exclusively to private gifts, even though such gifts may be termed “grants” by corporations and foundations. For more information, see FIN-001, Determining if an Award is a Gift or Sponsored Project.)

Gifts

Activities supported by a donor that are generally not considered sponsored projects and can be processed as gifts may include the following characteristics:

  • Award provides support for broadly defined activities, such as professorships, endowments, building projects, instructional programs, and unrestricted research. The donor may restrict the use of funds to a specific program area or purpose.
  • Award contains only minimal requirements, generally relating to required donor pledge payments and the University’s commitment to effectuate the donor’s intent.
  • Award requires only minimal reporting to the sponsor donor in the form of a general statement of how funds were used. The unit or faculty member involved may provide the donor with a brief summary of the results of supported activities and/or a statement that expenditures were made in accord with the intent to the gift.
  • Award is irrevocable.
Gifts or Other Special Benefits

Money, meals, loans, entertainment, advances, favors, special discounts, certificates, coupons, services, free merchandise or any other thing of value other than frequent flyer miles, hotel points, and rental car points.

Good Faith Allegation

Allegation made with the honest belief that research misconduct may have occurred. An allegation is not in good faith if it is made with reckless disregard for or willful ignorance of facts that would disprove the allegation.

Goods

Tangible property for sale, lease, or rental (i.e., merchandise, commodity, etc.).

Governmental Accounting Standards Board (GASB)

The independent organization that establishes standards of accounting and financial reporting for U.S. state and local governments, including public institutions of higher education.

Governmental Function

An activity undertaken by a government, such as national defense, intelligence missions, firefighting, search and rescue, law enforcement (including transport of prisoners, detainees, and illegal aliens), aeronautical research, or biological or geological resource management.

Government–Furnished Equipment (GFE)

Equipment provided by the federal government, where title remains with the federal government, and does not become University property.

Grace Period

A maximum of up to two hours past the start of the normal shift to report to work.

Graduate Assistantship

A form of graduate student employment that involves a supervised educational experience, wages, and tuition aid (see Section 6: “Qualified Assistantships and Tuition Remission” below). Graduate assistantships at the University include graduate teaching assistants (GTAs) and graduate research assistants (GRAs). (For further detail see Section 1: “Types of Assistantships” below.)

Graduate Degree–Seeking Student

A student enrolled in any graduate degree-granting program at the University, including those students enrolled in one of the University’s two professional schools (Law, Medicine). 

Graduate Medical Education (GME) Trainee

An individual who is employed by the University of Virginia Medical Center as a trainee in an Accreditation Council for Graduate Medical Education (ACGME) accredited or non-ACGME accredited post-graduate training program.

Graduate Non–Degree–Seeking Student

A student who has received permission to enroll and is registered for graduate coursework at the University but is not enrolled in one of the University’s degree-granting programs. 

Graduate Student

An individual who has either been admitted to a graduate degree program at the University (including professional degree programs) or who has received permission to enroll and is registered for coursework (including credit or non-credit) at the University during any given academic session (including fall, spring, summer, or January terms).

Graduate Teaching Assistants (GTAs)

Graduate students who have instructional assignments in classrooms or laboratories.

Greenhouse Gas Emissions

Emissions which occur during the combustion of fossil fuels such as natural gas, fuel oil, diesel, gasoline, kerosene, propane, and coal. These are typically calculated based on metric tons of equivalent carbon dioxide (MTeCO2).

Grievance

An unresolved complaint concerning the application of University policy, practice, or procedure that is communicated in writing by an employee to an appropriate University official, normally the employee’s supervisor. 

Grounds of the University

The areas where basic teaching and research facilities of the University that are used by members of the University community are located.

Group Travel Involving Students

UVA faculty-led study abroad programs and travel of groups for University-related purposes led/organized by UVA faculty, staff, or students.