Policy Directory by Glossary Terms

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Definition
Harassment

Unwelcome conduct directed against a person based on one or more of that person’s protected characteristics or statuses, which conduct is so severe or pervasive that it interferes with an individual’s employment, academic performance or participation in University programs or activities, and creates a working, learning, program or activity environment that a reasonable person would find intimidating, hostile or offensive.

Harmful Air Contaminants

Includes, but is not limited to, dusts, fibers, smoke, sprays, aerosols (including biologically-derived), gases, fumes and vapors.

Hazard Assessment Survey (HAS)

A walk-through survey of work areas for the purpose of identifying sources of hazards to faculty, staff or students. Basic categories that should be considered include, but are not limited to: impact from flying objects, moving machinery or falling objects; penetration from sharp objects that can pierce the feet or cut hands; compression (roll over of loads or heavy materials); exposure to harmful dust or chemicals; exposure to high heat or temperature extremes; exposure to light (optical) radiation from welding operations or work with lasers and electrical hazards; and exposure to noise.

Hazardous (Chemical) Waste

According to the Federal Environmental Protection Agency and the Virginia Department of Environmental Quality, any waste or combination of wastes which pose a substantial, present or potential, hazard to human health or living organisms because such wastes are non degradable or persistent in nature or because they can be biologically magnified, or because they can be lethal, or because they may otherwise cause or tend to cause detrimental cumulative effects.

Hazardous (Chemical) Waste at the University of Virginia may include but is not limited to the following:

  1. Out of date chemicals.
  2. Waste from laboratory processes.
  3. Waste from maintenance processes.
  4. Waste from landscaping and turf management processes (e.g. fertilizers and pesticides).
  5. Waste from construction processes.
  6. Spent batteries, fluorescent light bulbs and ballasts.
Hazardous Equipment

Powerful equipment such as but not limited to: high speed cutting blades, drills, lathes, state of the art CNC milling machines and plasma cutters, etc., made available to University students. Note: These types of equipment may have a larger focus within this policy but should not occlude similar considerations for other types used in the learning and research laboratory (e.g., hydraulic pumps, vacuum systems and high pressure gases to list a few).

Hazardous Materials

Agents, whether solid, liquid or gas, that can harm persons or other living organisms, property or the environment.  These would include materials which are: radioactive; flammable; explosive, corrosive; toxic; or are biohazards.

Health

Freedom from physical pain or disease.

Health Insurance Subsidy

A payment made by a school or unit of the University to the University on behalf of a graduate student.

Healthcare Provider

Healthcare providers include: (1) doctors of medicine or osteopathy who are authorized to practice medicine or surgery (as appropriate) by the state in which the doctors practice; (2) any other person determined by the Secretary of the Department of Labor to be capable of providing health care services; and (3) others capable of providing health care services to include only podiatrists, dentists, clinical psychologists, optometrists, chiropractors, nurse practitioners and nurse-midwives authorized to practice in the state and performing within the scope of their practice as defined under state law. This also includes Christian Scientist practitioners listed with the First Church of Christ, Scientist in Boston, although an employee or family member may be required to submit to a medical examination for a second or third opinion (not treatment) from a non-Christian Science practitioner.

Highly Sensitive Data

Data that require restrictions on access under the law or that may be protected from release in accordance with applicable law or regulation, such as Virginia Code § 18.2-186.6. Breach of Personal Information Notification. Highly Sensitive data (HSD) currently include personal information that can lead to identity theft. HSD also includes health information that reveals an individual’s health condition and/or medical history.

Specific examples include, but are not limited to:

  • Any store or file of passwords or user-ids and passwords on any multi-user system or computer.
  • Personal information that, if exposed, can lead to identity theft. This may include a personal identifier (e.g., name, date of birth) as well as one of the following elements:
    • Social security number;
    • Driver’s license number or state identification card number issued in lieu of a driver’s license number;
    • Passport number; or
    • Financial account number, or credit card or debit card number, including any cardholder data in any form on a payment card.

Also considered HSD are any form of personally identifying information in combination with social security number (SSN), driver’s license number, passport number and/or financial account number. For example, computing ID and driver’s license number, or home address and SSN.

Note that credit card numbers can never be stored either alone or in combination with any other identifiers.

  • Health information is any information that, if exposed, can reveal an individual’s health condition and/or history of health services use, including information defined by Health Insurance Portability and Accountability Act (HIPAA) as protected health information (PHI).
Highly Sensitive Data (1)

Highly sensitive data currently include personal information that can lead to identity theft if exposed and health information that reveals an individual’s health condition and/or history of health services use.

Highly Sensitive Data (2)

For purposes of this policy, highly sensitive data currently include personal information that can lead to identity theft if exposed and health information that reveals an individual’s health condition and/or history of health services use. While other types of sensitive data, such as student names in combination with course grades obviously exist, the negative impact of unauthorized exposure of data specifically covered by this policy (and described in detail below) is especially acute.

  1. Personal information that, if exposed, can lead to identity theft. "Personal information” means the first name or first initial and last name in combination with and linked to any one or more of the following data elements about the individual:
    1. Social security number;
    2. Driver’s license number or state identification card number issued in lieu of a driver’s license number;
    3. Passport number; or
    4. Financial account number, or credit card or debit card number.
  2. Health information that, if exposed, can reveal an individual’s health condition and/or history of health services use. “Health information,” also known as “protected health information (PHI),” includes health records combined in any way with one or more of the following data elements about the individual:
    1. Names;
    2. All geographic subdivisions smaller than a State, including street address, city, county, precinct, zip code, and their equivalent geocodes, except for the initial three digits of a zip code if, according to the current publicly available data from the Bureau of the Census the geographic unit formed by combining all zip codes with the same three initial digits contains more than 20,000 people, and the initial three digits of a zip code for all such geographic units containing 20,000 or fewer people is changed to 000;
    3. All elements of dates (except year) for dates directly related to an individual, including birth date, admission date, discharge date, date of death; and all ages over 89 and all elements of dates (including year) indicative of such age, except that such ages and elements may be aggregated into a single category of age 90 or older;
    4. Telephone numbers;
    5. Fax numbers;
    6. Electronic mail addresses;
    7. Social security numbers;
    8. Medical record numbers;
    9. Health plan beneficiary numbers;
    10. Account numbers;
    11. Certificate/license numbers;
    12. Vehicle identifiers and serial numbers, including license plate numbers;
    13. Device identifiers and serial numbers;
    14. Web Universal Resource Locators (URLs);
    15. Internet Protocol (IP) address numbers;
    16. Biometric identifiers, including finger and voice prints;
    17. Full face photographic images and any comparable images; and
    18. Any other unique identifying number, characteristic, or code that is derived from or related to information about the individual.
Hispanic American

A person having origins in any of the Spanish-speaking peoples of Mexico, South or Central America, or the Caribbean Islands or other Spanish or Portuguese cultures and who is regarded as such by the community of which this person claims to be a part.

Historically Black College or University (HCBU)

Includes any college or university established prior to 1964 whose principal mission was, and is, the education of black Americans; accredited by a nationally recognized accrediting agency or association determined by the Secretary of Education.

Honorarium

A token of appreciation paid to an individual for services performed for which payment is not required. The services involved vary, but are generally associated with oral presentations made at University sponsored functions. The arrangement between the individual and the University is informal. It does not involve a contract, and invoicing is not required. An employee may not receive an honorarium from the University.

HooView Network

A network of video display screens mounted in buildings on the University of Virginia Grounds which are connected to a central content server maintained by ITC.  Locations of screens presently connected to the HooView network include Newcomb Hall, the Aquatics and Fitness Center, Clemons Library and Thornton Hall. The HooView Network does not include display screens located at the Darden School and in University dining facilities.

Hoteling

A work arrangement where the employee works from an alternate work location at a state agency site that is closer to the residence of the employee than their University work site. The alternate work site may be any state agency work site that provides broadband internet access. 

Hyperlink or hypertext link

A logo, text, or other identifier incorporating a link to a Web site external to the University of Virginia, placed on a UVA Web page without compensation.