Policy Directory by Glossary Terms

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Definition
Radiation Worker

An individual engaged in activities licensed by the Nuclear Regulatory Commission or the State of Virginia and controlled by a licensee. The individual’s assigned duties involve exposure to radiation or to radioactive material from licensed and unlicensed sources of radiation.

Rate Guide

Federal rates used for per diem published by the U.S. Government which includes maximum lodging, meals, and incidental rates based on location of travel. The Rate Guide is established by the General Services Administration for destinations in the contiguous U.S. (CONUS) and by the Department of Defense for non-CONUS destinations.

Real Estate Loan

Funds advanced by the University to the University of Virginia Foundation to acquire strategic real estate assets that serve the financial and programmatic needs of the University.

Real Property

Real estate, including residential, commercial, industrial and undeveloped land.

Real Property Asset

Land and any improvements to the land such as buildings or parking lots.

Receipt

Documentation that shows vendor name, address, items purchased, cost, and date.

Receiving

The process of documenting the receipt of all goods and services by signing and dating a packing slip or receipt.

Receiving Unit

A unit of the University which proposes to accept the transfer of a real property asset and ongoing responsibility for such real property asset from a responsible property management unit.

Recognition

Requires extensive knowledge of potential workplace exposures to hazardous materials, chemicals or agents.

Recognition Leave

Additional day(s) of leave provided that may be used for personal purposes.

Recon@UVa System

A system that provides an electronic solution for the documentation of reconciliations for all organizational units at the University of Virginia (including all academic schools and departments).

Reconciliation

A systematic review of accounts against source documents to verify that all charges are accurate and appropriate, and to identify expected charges that have not yet occurred. 

Record System

A way of storing, disseminating, or organizing records either electronically or in paper form.

Recording

A video or audio replication or photographic image recorded on devices including, but not limited to, audio recorders, video recorders, cellular phones, digital cameras, MP3 players, computers and other handheld devices that record images and/or sound.

Records

Any document, file, computer program, database, image, recording, or other means of expressing information in either electronic or non-electronic form.

Records Officer

An appointed official designated by the state agency who is responsible for providing standards, procedures, training and guidance to meet requirements for the proper management of University records. Appointments of agency records officers must be filed with the Library of Virginia per state code § 42.1-85 C.

Records Retention and Disposition Schedule

A listing of records series, approved by the Library of Virginia, that provides retention and disposition instructions for University records

Recovery

Amounts collected on accounts that were previously written off the accounting records of the University.

Recyclable, Recoverable, or Reusable Materials

Materials that can be diverted from disposal in a landfill and accepted by the University’s Recycling program.

Red Flag
Suspicious information or activities that suggests the possibility of identity thieves using someone else’s identifying information at the University to commit fraud. Red flags fall into several categories including but not limited to: 
  • Suspicious documents such as altered or forged identification cards;
  • Suspicious personal identifying information such as fictitious addresses or telephone numbers; and
  • Suspicious activity related to accounts such as mail that is repeatedly sent and returned as undeliverable.
Regular Semester

Fall or spring academic terms. All references to “semester” in this policy refer to a regular semester.

Regulated Medical Waste

Any waste materials that are capable of producing a disease by an organism likely to be pathogenic to healthy humans, such as the following:

  1. Discarded cultures and stocks of microorganisms, specimens, vaccines and associated items containing organisms likely to be pathogenic to healthy humans.
  2. Human blood and certain body fluids as defined by OSHA. 
  3. Items saturated or caked with human blood or body fluids that would release blood/body fluid in a liquid or semi liquid state if compressed or would flake if handled.
  4. Human tissue or anatomical wastes.
  5. Sharps (needles, syringes with attached needles, and scalpel blades: Needles, syringes with attached needles, scalpels, scissors lancets, guide wires and glass pasture pipettes, etc.).
  6. Animal carcasses, body parts, bedding and related wastes when intentionally infected with organisms likely to be pathogenic to healthy humans.
  7. Any residue that results from the clean up of a spill of infectious waste.
  8. Any waste contaminated by or mixed with infectious waste.
Release Time

Time during the regular work day which an employee is released from normal work duties. 

Relocation

The process of assigning, establishing and/or settling in a particular place for employment purposes.

Relocation Expenses

Expenditures other than moving expenses incurred in the process of relocating the employee and family.

rem (Sv)

Units used to quantify radiation dose.

Remote Deposit

The process of using a desktop scanner that creates images of checks that can be deposited to a bank account without physically depositing at a bank branch or UVA Cashier’s Offices.

Remote Pilot Certificate with a Small UAS Rating

A Certificate issued under the Code of Federal Regulations (14 C.F.R. Part 107) to permit a person to operate a UAS weighing under 55 pounds as a civil aircraft.

Remote Pilot in Command

The Remote Pilot in Command is directly responsible for and is the final authority as to the operation of the small unmanned aircraft system.

Reporter

Any University of Virginia student who is registered or enrolled for credit- or non-credit-bearing coursework who discloses an incident of alleged Prohibited Conduct to a University employee. Reporters include students who disclose such information, whether as Complainants, Respondents, or witnesses.

Request for Confidentiality

A Reporter’s request that information disclosed about an incident of alleged Prohibited Conduct be maintained confidentially, that no investigation occur, and/or that no disciplinary action be taken.

Research

A systematic investigation, study or experiment designed to develop or contribute to generalizable knowledge. The term encompasses basic and applied research. The term includes but is not limited to any such activity for which research funding is available from a PHS Awarding Component through a grant or cooperative agreement, whether authorized under the PHS Act (42 USC Chapter 6A) or other statutory authority, such as a research grant, career development award, center grant, individual fellowship award, infrastructure award, institutional training grant, program project, or research resources award.

Research Credits

Credits that have been classified as research-only for tuition purposes (see PROV-015, Criteria for Establishing Research-Only Courses).

Research Enrollment

A student who is enrolled for graduate research credits only. Research graduate students may be degree-seeking or non-degree-seeking.

Research Integrity Officer (RIO)

UVA official responsible for assessing allegations of research misconduct and determining when such allegations warrant inquiries and for overseeing inquiries and investigations. The RIO, Dave Hudson, is appointed by the Vice President for Research and Graduate Studies.

Research Misconduct or Misconduct in Research

Fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the research community for proposing, conducting, or reporting research. It does not include honest error or honest differences in interpretations or judgments of data.

Research Record

Any data, document, computer file, computer diskette, or any other written or non-written account or object that reasonably may be expected to provide evidence or information regarding the proposed, conducted, or reported research that constitutes the subject of an allegation of research misconduct. A research record includes, but is not limited to, grant or contract applications, whether funded or unfunded; grant or contract progress and other reports; laboratory notebooks; notes; correspondence; videos; photographs; X-ray film; slides; biological materials; computer files and printouts; manuscripts and publications; equipment use logs; laboratory procurement records; animal facility records; human and animal subject protocols; consent forms; medical charts; and patient research files.

Researcher

Any person who may be engaged in University research.

Resident Alien

A foreign national temporarily or permanently present in the U.S. Resident aliens are taxed in the same manner as U.S. citizens on their worldwide income. (26 USC 7701(b).)

Respondent

The person against whom an allegation of research misconduct is directed or the person whose actions are the subject of the inquiry or investigation. There can be more than one respondent in any inquiry or investigation.

Respondent (1)

Any person who has been accused of Prohibited Conduct.

Responsible Administrator

The faculty member or administrator responsible for a decision affecting a graduate student’s assistantship, including a supervising faculty member, director of graduate studies, department chair, or dean.

Responsible Employee

For purposes of students disclosing alleged acts of Prohibited Conduct, any University employee who is not a Confidential Employee is a Responsible Employee. For purposes of employees disclosing alleged acts of Prohibited Conduct involving University employees, supervisors, management, and human resource professionals are Responsible Employees. (See footnote 1, below.) Responsible Employees include Resident Assistants, Graduate Teaching Assistants, and all other student-employees, when disclosures are made to any of them in their capacities as employees.

Responsible Person

For purposes of time and effort certifications, an individual having firsthand knowledge or using a suitable means of verification of the work performed toward specific sponsored activities. Normally, this is the employee or Principal Investigator for whom the University effort report has been generated. In the event that the employee/Principal Investigator is unable to certify the effort report, a surrogate who having firsthand knowledge or using a suitable means of verification of the work performed may certify the report (e.g., the Department Chair, a Co-Investigator).

Responsible Person

The individual who is authorized to receive a key and to whom the key was originally issued.

Responsible Property Management Unit

A unit of the University with financial and operating responsibility for a real property asset. Units with this responsibility are:

  • Facilities Management, for Educational and General real property (except Darden and Law)
  • Darden School of Business
  • School of Law
  • Auxiliaries (Athletics, Business Operations, Student Affairs, etc.)
  • Medical Center
  • College at Wise
Restricted Position
A University Staff position that is:
  1. created to complete a specific function or project within a defined period of time, and has a required system end date established at the time of hire or as subsequently extended; or
  2. funded wholly or in part from non-continuous or non-recurring funding sources (e.g., grants, donations, contracts, etc.) and contingent on the continued availability of funding, the cessation of which for any reason results in the abolition of the position.
Restructuring Act

The Restructured Higher Education Financial and Administrative Operations Act, Chapter 10 of Title 23.1 of the Code of Virginia.

Retaliation

Reprisal, interference, restraint, penalty, discrimination, intimidation or harassment, determined in accordance with applicable legal standards.

Retaliation (1)

Any action that adversely affects the employment or other institutional status of an individual that is taken by an institution or an employee because the individual has in good faith, made an allegation of research misconduct or of inadequate institutional response thereto or has cooperated in good faith with an investigation of such allegation.

Retention

The length of time records should be kept in a certain location for administrative, legal, fiscal, historical or other purposes.

Revenue Parent

A combination of Revenue Projects that has a project number beginning with the characters “RP” in the integrated system.

Revenue Project

Projects used for only non-sponsored programs to record revenue in the General Ledger. 

Reward and Recognition

Bonuses, non-monetary awards, and recognition leave provided to employees in recognition of an employee's contributions to the overall objectives of the University. These rewards are typically provided to employees in recognition of teamwork, special project completion, identification/implementation of new or modified business practices, exemplary effort, employee appreciation and skill acquisition.

Risk Management

The total process to identify, control and manage the impact of potential harmful events, commensurate with the value of the protected assets. Risk management includes impact analysis, risk assessment, and continuity planning.

Risk Management Committee for Education Abroad

Members include the vice provost for global affairs and representatives from the Office of University Counsel, Office of Property & Liability Risk Management, Office of the Executive Vice President and Chief Operating Officer, International Studies Office, Elson Student Health Center, Office of the Dean of Students, Office of the Vice President for Research, and at least three members of the faculty from schools with a particularly high level of student travel abroad programs, who each serve three-year terms.