Policy Revisions in the Directory for February 2024

• PRM-017: Duties Toward Speakers and Use of University Facilities or Property. Revises the title and re-orders the policy with Duties Toward Speakers as the first subsection.

• EXT-003: Communicating with Government Officials. Clarifies that communications with federal, state, and local officials must be coordinated in advance with the appropriate University office or official.

• HRM-034: Background Checks, Screenings, and Ongoing Responsibility for Employees to Disclose Criminal Convictions. Adds language regarding background checks for minors in response to the Medical Center's decision to hire 17-year-olds for certain approved, non-safety sensitive positions; amends the pre- and post-hiring debarment and exclusion lists screening process; clarifies the evaluation process for background check information resulting in denial of employment, promotion, or transfer; and clarifies when background check results are provided to hiring managers.

• GOV-004: Use and Licensing of the University's Trademarks. Revises the general trademark licensing guidelines and requirements for trademark licensing agents. Adds definitions of Consumer Goods, Mark, Service Mark, and University Marks.

• HRM-014: Standards of Conduct for University Staff Employees. Adds the 18th bullet in Section 1 addressing doxing.

• HRM-028: Preventing and Addressing Threats or Acts of Violence. Adds the 10th bullet in Section 1 addressing doxing.

• PRM-008: Exterior Posting and Chalking. Provides clarity around the conditions under which various exhibits or public displays can be placed around Grounds.

• HRM-050: Protection of Minors and Reporting Abuse. Establishes a minimum age of 8 for overnight, residential youth programs.

• HRM-021: Terms and Conditions of University Staff Employment. Clarifies in Sections 5.b Reappointment and 5.c Non-Reappointment that the (non)reappointment is based on the current appointment and not previous employment under a different employee status.