Policy Directory by Glossary Terms

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Name Description
Major Capital Projects Program

The capital project plan, updated annually and approved by the Board of Visitors.

Major Disaster

As defined in the Stafford Act, a major disaster means any natural catastrophe (including any hurricane, tornado, storm, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby.

Major Life Activities

Include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working. A major life activity also includes the operation of a major bodily function, including but not limited to, functions of the immune system, normal cell growth, digestive, bowel, bladder, neurological, brain, respiratory, circulatory, endocrine, and reproductive functions.

Management Agreement

The agreement between the University and the Commonwealth required by Subsection D of § 23.1-1004 of the Restructuring Act.

Management Plan

For this policy, an action plan to address a financial conflict of interest, which can include reducing or eliminating the financial conflict of interest, to ensure, to the extent possible, that the design, conduct, and reporting of research will be free from bias.

Managerial & Professional Staff Employee (M&P)

University staff employees who manage a division or subdivision of a major academic or administrative unit and/or exercise significant knowledge, discretion and independent judgment gained through advanced education or experience. This category includes coaches, other than Head or Associate Head Coaches/Coordinators, on individually negotiated contracts. M&P Staff are typically exempt employees under the provisions of the Fair Labor Standards Act (FLSA), and therefore not subject to the FLSA provisions governing the payment of overtime.

Mandatory Cost Sharing

Cost sharing required by the sponsor as a condition of obtaining an award. Such requirements are generally incorporated in the funding opportunity announcements or solicitations or required by legislation and will be considered as an award requirement by the sponsor.

Man–made Disaster

An event caused by the action of one or more persons that imperils life and property and produces danger or the imminent threat of danger through exposure to biological, chemical, or radiological hazards, as defined in Va. Code §44-146.16. Examples include large spills resulting from transportation or industrial accidents, and effects of terrorist acts. Some man-made disasters may also be called technological disasters.


A trademark or service mark.

Marketable Security

Any security, stock, debenture, share or other interest capable of being sold in a liquid market or readily converted to cash.

Mass Digital Communication

A digital communication to 500 or more constituents, whether in total or segmented at the individual level or in small groups, and regardless of whether from a single sender or grouped senders, that use data from a University database and a digital communications tool.

Mass Transit Standards

A passenger transportation system in which the vehicle capacity for transporting passengers is greater than 18 passengers with a passenger count of 30 passengers per hour or more.

Master Key

By distinction of its unique “cut,” this is a key capable of unlocking multiple uniquely pinned locks, therefore performing as multiple keys.

Medical Center Employees

Individuals employed by the University of Virginia Medical Center in any capacity.

Medical Review Officer (MRO)

A licensed physician trained and certified to review the lab results and validate whether a test is positive. MROs receive laboratory confirmed urine drug test results; determine whether there is a legitimate medical explanation for a laboratory confirmed positive, adulterated, or substituted result; and review and report a verified result to the Designated Employer Representative in a timely and confidential manner.


A University unit that accepts payment cards (MasterCard, Visa, Discover, and American Express) as payment for goods or services. Merchant also includes any University-affiliated party that directly or indirectly accepts funds from payment cards under the University’s merchant account managed by University Payment Card Services and has agreed to abide by applicable policies and associated procedures.

Merchant Account

A unique identification number assigned to a merchant by MasterCard/Visa/Discover and American Express that binds the merchant to Payment Card Rules and Regulations.

Messenger Mail
Mail/Correspondence sent out by UVa departments for delivery to addresses within the University system.
Metal Detection Equipment

An instrument which detects the presence of metal, including a handheld unit used to scan individuals or a standing structure which a person passes through.

Micro Business

Certified small business that has no more than 25 employees and no more than $3 million in average annual revenue over the three-year period prior to their certification.

Military Service Marks

Those emblems, coats of arms, initials, symbols and other military identifiers used by the Department of Defense and Military Departments for official purposes, including the marks displayed below:

Military service marks
Minor (child)

An individual under the age of 18.

Minority Individual

An individual who is a citizen of the United States or a legal resident alien and who satisfies one or more of the following definitions:

Minority-owned Business Enterprise

A business that is at least 51 percent owned by one or more minority individuals who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51 percent of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals who are U.S. citizens or legal resident aliens, and both the management and daily business operations are controlled by one or more minority individuals, or any historically black college or university, regardless of the percentage ownership by minority individuals or, in the case of a corporation, partnership, or limited liability company or other entity, the equity ownership interest in the corporation, partnership, or limited liability company or other entity.


Any false, erroneous, or misleading statement made directly or indirectly, in writing, visually, orally, or through other means, including any statement that has the likelihood or tendency to deceive.

Mission Essential Function

Department and agency level functions that must be continued throughout or resumed rapidly after a disruption of normal activities. These include but are not limited to services basic to maintaining the safety and well-being of the University’s faculty, staff, students, patients, contractors, and visitors; maintaining health services; preserving critical research; and delivering academic programs to students.

Model Aircraft

An unmanned aircraft that is: (1) capable of sustained flight in the atmosphere; (2) flown within visual line of sight of the person operating the aircraft; and (3) flown for hobby or recreational purposes.

Modified Schedule

A decision made by the President (or designee) to modify normal University operating hours for non-designated employees for a specified period of time as a result of an emergency event and to require only designated employees responsible for maintaining essential University operations to report to work for a specified period of time.

Modified Total Direct Costs (MTDC)

All direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000.

Monetary Awards
  • Those paid by any negotiable instrument (cash, check, money order and direct deposit).
  • Any item that can be readily converted to cash, such as savings bonds or refundable gift certificates.
  • Gift cards/certificates for any amount.
Motorized Scooter

Every vehicle, regardless of the number of its wheels in contact with the ground, that (i) is designed to allow an operator to sit or stand, (ii) has no manufacturer-issued vehicle identification number, (iii) is powered in whole or in part by an electric motor, (iv) weighs less than 100 pounds, and (iv) has a speed of no more than 20 miles per hour on a paved level surface when powered solely by the electric motor. "Motorized scooter" includes vehicles with or without handlebars but does not include "electric personal assistive mobility devices." (As defined in Virginia Code § 46.2-100.)

Motorized Utility Vehicle (MUV)

A vehicle that is either rented or owned by the University and powered by an electric motor or internal combustion engine that is not intended for road use, nor licensed under the laws of the Commonwealth of Virginia. Examples include, but are not limited to: golf carts, Cushman vans, Kubotas, Bobcats, utility vehicles, Gators, Rough Terrain Vehicles, All Terrain Vehicles, and other similar vehicles.

Moving and Relocation Assistance

Payment(s) made as a taxable benefit to or on behalf of an incoming employee to assist with their personal moving, relocation, and employment costs. This is intended to cover house-hunting costs; packing and transporting household goods, furnishings, and personal effects of the employee and members of the employee’s household; and transportation and lodging for the employee and members of the employee’s household while moving. The Moving and Relocation Assistance is the total amount authorized to be paid for the employee's relocation costs.

Musculoskeletal Conditions

Circumstances that cause muscle aches and pains usually due to working in awkward positions.