Policy Directory by Glossary Terms

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Name Description
Radiation Producing Equipment (RPE)

Any machine or system that, when energized, is designed to emit ionizing radiation as a result of its operation.

Radiation Safety Officer (RSO)

The individual identified by the University to oversee the Environmental Health & Safety-Radiation Safety Program.

Radiation Worker

An individual engaged in work under a license or registration issued by the Virginia Department of Health (VDH).

Radioactive Materials (RAM)

Any solid, liquid, or gas which emits radiation spontaneously as defined in the Virginia Administrative Code (VAC) 12VAC5-481.

Real Estate Loan

Funds advanced by the University to the University of Virginia Foundation to acquire strategic real estate assets that serve the financial and programmatic needs of the University.

Real Property

Real estate, including residential, commercial, industrial, and undeveloped land.

Real Property Asset

Land and any improvements to the land such as buildings or parking lots.


Documentation that shows payor, amount, purpose, and date.


The process of documenting the receipt of goods and services.

Receiving Unit

A unit of the University which proposes to accept the transfer of a real property asset and ongoing responsibility for such real property asset from a responsible property management unit.


Requires extensive knowledge of potential workplace exposures to hazardous materials, chemicals, or agents.

Recognition Leave

Additional day(s) of leave provided that may be used for personal purposes.


A systematic review of accounts against source documents to (1) verify that all charges are accurate, appropriate, and charged to the correct Foundation Data Model string; and (2) identify expected charges that have not yet occurred.


Any document, file, computer program, database, image, recording, or other means of expressing information in either electronic or non-electronic form.


An audio/visual documentation of a class session (or parts thereof) or related activity. Recordings can include traditional audio and video recordings, still photography, screenshots, and recordings produced by new communications technologies.

Records Officer

An appointed official designated by the state agency who is responsible for providing standards, procedures, training and guidance to meet requirements for the proper management of University records. Appointments of agency records officers must be filed with the Library of Virginia per state code § 42.1-85 C.

Records Retention and Disposition Schedule

A listing of records series, approved by the Library of Virginia, that provides retention and disposition instructions for University records.


Amounts collected on accounts that were previously written off the accounting records of the University.

Recyclable, Recoverable, or Reusable Materials

Materials that can be diverted from disposal in a landfill and accepted by the University’s Recycling program.

Red Flag

Suspicious information or activities that suggest the possibility of identity thieves using someone else’s identifying information at the University to commit fraud. Red flags fall into several categories including but not limited to:

  • Suspicious documents such as altered or forged identification cards.
  • Suspicious personal identifying information such as fictitious addresses or telephone numbers.
  • Suspicious activity related to accounts such as mail that is repeatedly sent and returned as undeliverable.

A person who has registered radiation producing equipment with the Virginia Department of Health.

Regular Semester

Fall or spring academic terms. All references to “semester” in this policy refer to a regular semester.

Regulated Hazardous Materials (RHM)

Chemicals, biological agents, and radioactive materials subject to Virginia or federal regulations.

Regulated Medical Waste

Any waste materials capable of producing a disease by an organism likely to be pathogenic to healthy humans, such as the following:

  1. Discarded cultures and stocks of microorganisms, specimens, vaccines and associated items containing organisms likely to be pathogenic to healthy humans.
  2. Human blood and certain body fluids as defined by the Occupational Safety and Health Administration.
  3. Items saturated or caked with human blood or body fluids that would release blood/body fluid in a liquid or semi liquid state if compressed or would flake if handled.
  4. Human tissue or anatomical wastes.
  5. Sharps (needles, syringes with attached needles, and scalpel blades: Needles, syringes with attached needles, scalpels, scissors lancets, guide wires and glass pasture pipettes, etc.).
  6. Animal carcasses, body parts, bedding and related wastes when intentionally infected with organisms likely to be pathogenic to healthy humans.
  7. Any residue or contaminated soil, water, or other debris resulting from the clean-up of a spill of infectious waste.
  8. Any solid waste contaminated by or mixed with infectious waste.
  9. Products of recombinant DNA or synthetic nucleic acid experiments as defined by the National Institutes of Health Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules.

Repayment to an employee, non-employee, or student using personal funds for expenses incurred on behalf of the University.

Release Time

Time during the regular workday which an employee is released from normal work duties. 

Relinquishing Statement

On rare occasions, when an active award is relinquished by the awarded organization and transferred to another institution, a relinquishing statement has to be submitted by the awarded organization, which is reviewed and approved by the sponsoring agency. This statement includes equipment intended to be transferred to the new institution. Specific relinquishing statement requirements and similar documentation may vary based on sponsor.

rem (Sv)

Units used to quantify radiation dose equivalent.

Remote Deposit

The process of using a desktop scanner or any mobile device that creates images of checks deposited to a bank account without physically depositing at a bank branch or the UVA Cashier’s Office.

Remote Pilot Certificate with a Small UAS Rating

A Certificate issued under the Code of Federal Regulations (14 C.F.R. Part 107) to permit a person to operate a UAS weighing under 55 pounds as a civil aircraft.

Remote Pilot in Command

The Remote Pilot in Command is directly responsible for and is the final authority as to the operation of the small, unmanned aircraft system.

Report on Compliance (ROC)

A survey tool used annually by eligible merchants and service providers to evaluate their compliance with the Payment Card Industry Data Security Standards.


Any person, including students, faculty, staff, and third parties, who discloses an incident of alleged Prohibited Conduct or PADHR Conduct to the Title IX Coordinator, Deputy Title IX Coordinator, Compliance Director for EOCR, or a Responsible Employee. Reporters include any individuals who disclose such information, whether as Complainants, Respondents, or witnesses.


Any person, including students, faculty, staff, and third parties, who discloses an incident of alleged Prohibited Conduct to the Title IX Coordinator, Deputy Title IX Coordinator, or a Responsible Employee. Reporters include any individuals who disclose such information.


A systematic investigation designed to develop or contribute to generalizable knowledge. The term encompasses both basic and applied research and includes all research meeting the definition of “research” in the Code of Federal Regulations, Section 45_CFR_46 and/or “clinical investigation” in the Code of Federal Regulations, Section 21_CFR_56. The term includes but is not limited to any such activity for which research funding is available from a Public Health Service (PHS) Awarding Component through a grant or cooperative agreement, whether authorized under the Public Health Services Act (42 U.S.C 6A) or other statutory authority, including but not limited to a research grant, career development award, center grant, individual fellowship award, infrastructure award, institutional training grant, program project, or research resources award.

Research Credits

Credits that have been classified as research-only for tuition purposes (see PROV-015: Criteria for Establishing Research-Only Courses).

Research Integrity Officer (RIO)

UVA official responsible for assessing allegations of research misconduct and determining when such allegations warrant inquiries and for overseeing inquiries and investigations. The RIO is appointed by the Vice President for Research.

Research Misconduct or Misconduct in Research

Fabrication, falsification, plagiarism, in proposing, performing, or reviewing research or in reporting research results. It does not include honest error or honest differences in interpretations or judgments of data.

Research Record

One type of University record that includes, but is not limited to: grant or contract applications, whether funded or unfunded; grant or contract progress and other reports; laboratory notebooks; notes; correspondence; videos; photographs; X-ray film; slides; biological materials; computer files and printouts; manuscripts and publications; equipment use logs; laboratory procurement records; animal facility records; human and animal subject protocols; consent forms; medical charts; and patient research files.  In addition, research records include any data, document, computer file, computer diskette, or any other written or non-written account or object that reasonably may be expected to provide evidence or information regarding the proposed, conducted, or reported research that constitutes the subject of an allegation of research misconduct.


Any person who may be engaged in University research.

Resident Alien

A foreign national temporarily or permanently present in the U.S. Resident aliens are taxed in the same manner as U.S. citizens on their worldwide income. (26 USC 7701(b).)


The person against whom an allegation of research misconduct is directed or the person whose actions are the subject of the inquiry or investigation. There can be more than one respondent in any inquiry or investigation.


Any person who has been reported to be the perpetrator of conduct that could constitute Prohibited Conduct or PADHR Conduct.


Any person who has been reported to be the perpetrator of conduct that could constitute Prohibited Conduct under this policy.

Responsible Administrator

The faculty member or administrator responsible for a decision(s) affecting a graduate student’s assistantship. Responsible administrators are typically the student’s Assistantship Supervisor, director of graduate studies, department chair, or dean.

Responsible Employee

Any employee of the University who is not a Confidential Employee.

  1. For purposes of a reporter disclosing alleged acts of Prohibited Conduct and/or PADHR Conduct involving only University employees, Responsible Employees are: (1) any employee of the University who is not a Confidential Employee; and (2) is a supervisor, manager, human resources professional, or any University employee who has authority to institute corrective measures.

  2. For purposes of a reporter disclosing alleged acts of Prohibited Conduct and/or PADHR Conduct involving a student at the University, Responsible Employees are any employee of the University who is not a Confidential Employee.

  3. Responsible Employees include Teaching Assistants (TAs), Resident Advisors (RAs), and all other student-employees when disclosures are made to any of them when performing the duties of their employment/professional role.

Responsible Officer

The position or role in each division that is responsible for oversight and administration of this policy. The Vice President for Finance/Chief Financial Officer (or designee) for the Academic Division, the Chief Financial Officer for the Medical Center, and the Vice Chancellor for Finance Administration/Chief Operating Officer for the College at Wise are the responsible officers.

Responsible Party

Organization (department) chair, dean/vice president, or Principal Investigator (PI) who controls the use of capital equipment.

Responsible Person

For purposes of confirmation of payroll allocation on sponsored programs, an individual having firsthand knowledge or using a suitable means of verification of the work performed toward specific sponsored activities. Normally, this is the employee or Principal Investigator who is responsible for overall performance of the sponsored program. If the employee/Principal Investigator is unable to confirm the payroll allocation reports, a surrogate with firsthand knowledge or using a suitable means of verification of the work performed may confirm the report (e.g., the Department Chair, a Co-Investigator).

Responsible Person1

The individual who is authorized to receive a key and to whom the key was originally issued.

Responsible Property Management Unit

A unit of the University with financial and operating responsibility for a real property asset. Units with this responsibility are:

  • Facilities Management, for Educational and General real property (except Darden and Law)
  • Darden School of Business
  • School of Law
  • Auxiliaries (Athletics, Business Operations, Student Affairs, etc.)
  • Medical Center
  • College at Wise
Restricted Position

A University staff employee position that is either:

  1. Created to complete a specific function or project within a defined period of time and has a required system end date established at the time of hire or as subsequently extended.
  2. Funded wholly or in part from non-continuous or non-recurring funding sources (e.g., grants, donations, contracts) and contingent on the continued availability of funding, the cessation of which for any reason results in the abolition of the position.
Restructuring Act

The Restructured Higher Education Financial and Administrative Operations Act, Chapter 10 of Title 23.1 of the Code of Virginia.


Adverse action, including but not limited to reprisal, interference, restraint, penalty, discrimination, intimidation, or harassment.


Any action that adversely affects the employment or other institutional status of an individual that is taken by an institution or an employee because the individual has in good faith, made an allegation of research misconduct or of inadequate institutional response thereto or has cooperated in good faith with an investigation of such allegation.


The length of time records should be kept in a certain location for administrative, legal, fiscal, historical, or other purposes.

Revenue Generating Activities (RGAs)

All operations that produce income or recover costs on a recurring basis by providing goods or services to the University community or, in some cases, to the general public.

Revenue Parent

A combination of Revenue Projects used to pool revenue from multiple sources (e.g., tuition or ticket sales) which can then be used to fund one or more expenditure projects. A Revenue Parent begins with the characters “RP” in the integrated System.

Revenue Project

A Project used to record revenue in the General Ledger. A Sponsored Program is not permitted to be a Revenue Project.

Risk Assessment

The overall process or method whereby hazards and risk factors that have the potential to cause harm are identified and the risk associated with those hazards are analyzed and evaluated.

Risk Management

The process to identify, control and manage the impact of potential harmful events, commensurate with the value of the protected assets. Risk management includes impact analysis, risk assessment, and continuity planning.

Risk Management Committee for Education Abroad

Members include the vice provost for global affairs and representatives from the Office of University Counsel (non-voting, advisory role), Office of Property & Liability Risk Management, Office of the Executive Vice President and Chief Operating Officer, International Studies Office, Elson Student Health Center, Office of the Dean of Students, Office of the Vice President for Research, and at least three members of the faculty from schools with a particularly high level of student travel abroad programs, who each serve three-year terms.

Rolling 12-Month Period

The 12-month period measured backward from the date an employee uses any Family and Medical Leave (FMLA). Under the rolling 12-month period, each time an employee takes FMLA leave, the remaining leave entitlement would be the balance of the 12 weeks which has not been used during the immediately preceding 12 months.

Romantic or Sexual Relationship

Broadly defined, it includes any intimate, sexual, or other type of romantic or amorous encounter or association, whether casual or serious, short- or long-term. A single sexual encounter is considered a sexual relationship. Conversely, the relationship does not have to include physical intimacy if a romantic association exists that is beyond the reasonable boundaries of a collegial or professional relationship.