Academic Division, the Medical Center, the College at Wise, and University-Associated Organizations.
Establishes guidelines for use of the University's airplane and private air transportation service.
A Cessna 560XLS+ jet capable of seating up to seven people. The airplane is based at the General Aviation terminal at the Charlottesville-Albemarle Airport.
The University Airplane is available as a means of providing on-demand air transportation. All flights are to be for official University business. Scheduling priority will be given to the Office of the President in reserving the University’s airplane. All other units will be scheduled on a first come, first served basis. In the event of a conflict, other air transportation resources can be scheduled by the University’s Flight Services Office for the requesting unit.
Private air transportation service is permitted when authorized by the traveler's dean, vice president, or designee, or in the case of a traveler employed by the Medical Center, the Medical Center Chief Executive Officer, and approved by the executive vice president/chief operating officer (EVP/COO) or president of the University.
Eligible passengers of the University's airplane or private air service requiring prior approval include:
All flights will have a pilot and co-pilot. All flight decisions are made by the Pilot in Command. These decisions will be based on numerous factors as available at the time of the flight and include airplane performance, weather at the point of departure and destination, air traffic, pilot rest time, and/or other pertinent information. Passengers will not make or contribute to such decisions except as requested by the Pilot in Command.
Compliance with Policy:
Failure to comply with the requirements of this policy may result in disciplinary action up to and including termination in accordance with relevant University policies.
Questions about this policy should be directed to Flight Services or Parking and Transportation Services.
Representatives from University schools, departments, the Medical Center, and University-Associated Organizations (UAOs) can request reservations. Flight reservations must be authorized by the department head or chair person and approved by the executive vice president/chief operating officer or the president of the University. This authorization is granted by completing an Air Transportation Reservation Request (Authorization Form). Additional information may be found at the Parking and Transportation Website. Flight reservations should be made by telephoning (434-978-7806) or faxing (434-978-7797) the Air Services Office with the requester providing the following information: