Academic Division.
Provides: (1) the terms and conditions governing the appointment or reappointment of a tenured faculty member to a full- or part-time administrative position; and (2) clarity as to which policies govern a faculty member’s administrative appointment or responsibilities and which govern his or her academic appointment.
Department offering academic, for-credit programs of study, usually leading to a degree. For the purposes of this policy, academic department also refers to the department or school in which the faculty member holds an academic tenured appointment.
Positions at a senior level of the University that require “the performance of work directly related to the management of the educational and general activities of the institution, department, or subdivision thereof.”1 These positions are within three or four reporting levels of the president (such as vice presidents, deans, and positions reporting to a dean or division chief, such as department chairs, associate deans, or section heads). Administrative positions as defined in this policy are discretionary appointments; all administrative service is at the will of the appointing authority.
1Consolidated Salary Authorization for Faculty Positions in Institutions of Higher Education, Commonwealth of Virginia, 2001–02.
The supplement that may be added to a faculty member’s salary during his or her service in an administrative position.
Supervisor (division chief, dean, vice president, or president) to whom the faculty member reports in his or her administrative capacity.
This policy applies only to members of the tenured faculty who are appointed to administrative positions. Tenure-track faculty members who have not been awarded tenure may not be appointed to administrative positions covered by this policy. Members of the academic non-tenure-track faculty who are appointed to administrative positions are governed by policy HRM-003, Employment of Non-Tenure-Track Faculty.
To ensure the flexible and effective administration of the University, all administrative positions governed under this policy are discretionary appointments and all persons appointed serve at the pleasure of the administrative supervisor.
The administrative supervisor shall carefully consider any response provided by the faculty member and inform the faculty member of the supervisor’s decision within ten (10) working days. If the faculty member disagrees with the decision of the administrative supervisor, within ten (10) working days of receiving the supervisor’s decision the faculty member can request a meeting with the provost or, in cases where the provost is the administrative supervisor, the president; and shall have an opportunity in that meeting to explain or document the reasons for the disagreement. In keeping with the intent to ensure the flexible and effective administration of the University for persons occupying senior administrative positions that are subject to this policy, the final decision regarding suspension or removal from the administrative position for cause shall be made by the provost or president, as applicable, within thirty (30) days of meeting with the faculty member and may not be appealed further. Suspension or removal for cause will result in the faculty member’s administrative salary supplement, if one was awarded, being terminated as of the date a final decision is made by the president or provost.
Reassignment or the suspension or termination of the administrative appointment shall not affect the terms of the faculty member’s academic appointment except as in accordance with the policy Disciplinary Suspension or Termination of Academic Faculty.
When appointing or reappointing a member of the tenured faculty to a discretionary administrative position, the administrative supervisor will issue an appointment/reappointment letter that will specify, at a minimum:
To become effective, the appointment/reappointment letter must be accepted in writing by the faculty member.