Academic Division and the Medical Center.
Networked cameras that view University assets and public spaces are to be installed, maintained, and monitored in a way that enhances safety and security while respecting the privacy expectations of members of the University community.
Data that is a public record available to anyone in accordance with the Virginia Freedom of Information Act (FOIA) but is also not intentionally made public (see the definition of public data). Examples may include salary information, contracts, and specific email correspondence not otherwise protected by a FOIA exemption. For a complete list, see Code of Virginia § 2.2-3700 Virginia Freedom of Information Act.
Data intentionally made public and are therefore classified as not sensitive. Any data that are published and broadly available are, of course, included in this classification. University policy holds that the volume of data classified as not sensitive should be as large as possible because widespread availability of such information will enable others to make creative contributions in pursuit of the University's mission.
Any writing or recording — regardless of whether it is a paper record, an electronic file, an audio or video recording or any other format — that is prepared or owned by, or in the possession of a public body or its officers, employees, or agents in the transaction of public business. Commonwealth of Virginia Code § 2.2-3701. All public records are presumed to be open and may be withheld only if a statutory exemption applies.
A camera used or potentially used for monitoring and/or recording public areas for the purposes of enhancing safety and security of people and property, discouraging criminal activity, and investigating incidents of alleged policy or criminal violations.
Viewing camera feeds in real-time.
The University group charged with oversight of camera requests and approvals, composed of representatives from these areas: Safety and Security (including the Director of Safety and Security Systems and Technology as an ex-officio member); Executive Vice President & Provost; Student Affairs; either the Law School, Darden School, or the Medical School; Information Technology Services; University Architect; Facilities Management; and Medical Center Facilities and Safety.
A digital or analog recording of a feed from a networked camera.
Areas including but not limited to: non-common areas of residence halls, residence hall corridors, bathrooms, shower areas, locker and changing rooms and other areas where a reasonable person might change clothes. Additionally, areas dedicated to medical, physical, or mental therapy or treatment are considered private areas.
Any defined space of the University, including a room, lab, series of labs, building, or controlled outdoor area.
Land or buildings that the University owns or leases and that is under the control of the Board of Visitors. University property also includes premises the University uses for activities of its offices, departments, personnel, or students.
Prior to the purchase of any networked camera that will be installed in a University owned, leased, or operated facility to view public or private areas, regardless of cost, approval must be granted by the Networked Camera Oversight Group. The requirements for the installation and management of all networked cameras that view University assets and public spaces in University facilities and on University property are outlined below. Also included are requirements for the management, viewing, retention, dissemination, and destruction of any associated media and records in accordance with the regulations of the Virginia Public Records Act 42.1-76 et seq. of the Code of Virginia.
The existence of this policy does not imply or guarantee that cameras will be monitored in real time 24 hours-a-day, seven days-a-week.
Exceptions:
This policy does not apply to:
Use of cameras solely for the purpose of:
Use of cameras (whether stationary, body-worn, portable, or mobile) for:
Authority:
Oversight of design, installation, maintenance, and utilization of networked cameras and associated policies, standards, and procedures lies with the Department of Safety and Security (DSS) and the Networked Camera Oversight Group. This includes:
Camera Monitoring and Access to Recordings:
Appropriate Use and Confidentiality:
Storage, Retention, Disposal of Recordings and Maintenance:
Responsibilities:
The Department of Safety and Security is responsible for:
Information Technology Services is responsible for:
The Office of the Architect is responsible for:
Departments Using the Video Management System are responsible for:
University faculty, staff, and Medical Center Employees are responsible for:
The Office of Facilities Management is responsible for:
Compliance with Policy:
Failure to comply with the requirements of this policy may result in disciplinary action up to and including termination and expulsion in accordance with relevant University policies.
Anyone who tampers with or destroys video cameras or equipment (including hacking, intercepting, interrupting, or interfering with service) is subject to criminal prosecution and University action, as applicable.
Questions about this policy should be directed to the Department of Safety and Security.
Complete a Networked Camera Installation Request Form and submit to the Department of Safety and Security requesting an assessment of the proposed installation.
[Note: A member of the Department of Safety and Security will be in contact regarding the request within ten (10) business days of receipt of the request.]