SEC-033: Road and Street Closings on University Grounds for Special Events and Construction/Utility Work

Date: 07/11/2014 Status: Final
Policy Type: University
Oversight Executive: Executive Vice President and Chief Operating Officer
Applies To: Academic Division and the Medical Center.
Table of Contents:

Policy Statement
Procedures

Reason for Policy:

The University strives to provide a safe and secure environment for the community members. Toward that end, the University is committed to operational consistency when a road(s) closing is warranted due to a special event or construction/utility work.

Definition of Terms in Statement:
  • University Grounds:

    The areas where administrative functions, teaching and research facilities of the University that are used by members of the University community are located as well as athletic and recreational facilities.

Policy Statement:

The University Police Department (UPD) has primary responsibility for authorizing road closings on University Grounds associated with special events (e.g., races, building dedications, ceremonies, etc.). Notice of events that may require road closings must be submitted 30 days prior to the date of the event. UPD is responsible for coordinating road closings associated with special events on University Grounds with the following departments:

Facilities Management is responsible for road closings associated with construction and utility work on Grounds.

Once approved, those within the University community impacted by any road closing will be notified in a timely manner.

For all non-emergency construction and utility projects, the Medical Center shall have two weeks advance notice of planned road closures occurring in the Health System “zone.” This zone, includes, but is not limited to: Lane Road, Lee Street, Brandon Avenue, Monroe Lane, 11th Street, Crispell Drive, Jeannette Lancaster Way, Hospital Drive and Jefferson Park Avenue.

Procedures:

The procedure applies to any group or individual including any University department, University-Related Foundation, contracted independent organization (CIO), or outside entity requesting street(s)/road(s) closings associated with special events on University Grounds.

  1. Complete the Special Event Application and Road Closing Request Form.  For the:
    1. Description of Event and Purpose: Provide a brief description of the event including an explanation for the road(s) closing.
    2. List Streets/Roads Proposed to be Closed: Specify the street(s)/road(s) requested to be closed. Specify the location on the street(s)/road(s) to be barricaded. Identify the time period for the street(s)/road(s) closing and indicate whether any traffic will be allowed during that period (e.g., roads may be open to traffic intermittently during a race).
Related Information:

Event Registration

Major Category: Safety, Security and Environmental Quality
Next Scheduled Review: 07/11/2017
Approved by, Date: Policy Review Committee, 07/11/2014
Supersedes (previous policy):
XV.I.2, Road and Street Closings on University Grounds for Special Events