University Record

University Record

Recorded information that documents a transaction or activity by or with any appointed board member, officer, or employee of the University. Regardless of physical form or characteristic, the recorded information is a University record if it is produced, collected, received or retained in pursuance of law or in connection with the transaction of university business. The medium upon which such information is recorded has no bearing on the determination of whether the recording is a University record. University records include but are not limited to: personnel records, student records, research records, financial records, patient records, and administrative records. Record formats/media include but are not limited to: email, electronic databases, electronic files, paper, audio, video, and images (photographs).

Policy # Policy Title
IRM-003 Data Protection of University Information
IRM-012 Privacy and Confidentiality of University Information
RES-002 Ownership, Retention, Safeguarding, Management, and Transfer of Research Records
SEC-037 Networks, Systems, and Facilities Access & Revocation and the Issue & Return of Tangible Personal Property