Consider the information in the Equity Minded Decision Guide when drafting a University policy.
Download as a Word Document
Your Policy Title Goes Here ← Descriptive/ Illustrative of Policy
(Does NOT include the word “policy.”)
For Office Use Only:
| DATE: MM/DD/YY | Policy ID: TBD | Status: Status |
Contact Office:
This is the office responsible for monitoring compliance with the policy and taking any corrective actions necessary.
- Update the policy as necessary.
- Provide Training.
Oversight Executive:
This is the administrator with responsibility to create and implement University policies related to their area of jurisdiction and who is accountable for the subject matter.
Applies to (scope):
Any combination of the following: Academic Division, the Medical Center, and the College at Wise.
Table of Contents (optional):
Reason for Policy:
A statement(s) that encapsulates why the policy exists. This statement usually describes the problem or conflict the policy will resolve and may include any legal or regulatory reasons for the policy.
- Cite University’s commitment to value or mission.
Definition of Terms (cf. Glossary):
Those words unique to the policy that gives the reader clarification. [Refer to the Glossary in the Directory to see if a term has already been defined.]
Policy Statement:
A statement that encapsulates what is the policy’s purpose. It usually identifies who should follow the policy, under what conditions it applies, and may include mandated actions or constraints.
Sub-Sections should include:
- Responsibilities: For those units/departments named in the policy (or specific position) - Summarizes major responsibilities required to comply.
- Compliance with Policy: Use standard language for failure to comply and add any unique penalties for non-compliance.
Procedures (links, forms, internal controls)
Outlines specific actions required to comply/Correlates with the responsibilities.
Related Information (Related Policies, External and University documents/websites, regulations that provide relevant information and necessary to enable compliance with the policy.)
Background (Pertinent information regarding the basis for the Policy.)