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HRM-017: Temporary Reduction in Workforce for University Staff Employees

Date: 11/25/2008 Status: Final
Last Revised: 07/20/2021
Policy Type: University
Contact Office: UVA Human Resources
Oversight Executive: Vice President and Chief Human Resources Officer
Applies To:

Academic Division and the College at Wise.

Table of Contents:
Reason for Policy:

Permits the University to temporarily reduce a University Staff employee’s work hours and pay or to temporarily place the employee in a non-working status. The policy provides an option for the University to use when it is necessary to reduce budgets in times of financial stringency and to avoid layoffs.

Definition of Terms in Statement:
  • University Staff Employees (University Staff):Those salaried, non-faculty employees hired on or after July 1, 2006, and those salaried non-faculty employees and administrative and professional faculty electing to participate in the UVA Human Resources System established by the Board of Visitors under the authority granted by the Restructuring Act and the Management Agreement. (The term “University Staff Employee” includes all three categories of University staff employees - Operational & Administrative, Managerial & Professional, and Executive & Senior Administrative.)
Policy Statement:

Appropriate staffing is critical to the University’s mission of excellence in teaching, research, and public service. However, when faced with changing economic and programmatic imperatives, the University may have to temporarily adjust its work force. The University will administer workforce adjustment actions in as equitable, humane, and consistent manner as possible. The University will seek to minimize any potential harmful impacts on employees by implementing a workforce reduction limited to no more than four consecutive months in a year and protecting certain employee benefits during the period of reduction.

The Temporary Workforce Reduction Policy established by the Commonwealth of Virginia Department of Human Resources Management (Policy 1.65: effective September 16, 1963 and revised effective May 16, 2006), shall be, in all respects except where noted, applicable to University staff employees of the University. The University adopts the Temporary Workforce Reduction Policy 1.65 pursuant to the authority granted in the Restructuring Act and the Management Agreement. By the same authority, and to the extent permitted by the Restructuring Act and the Management Agreement, the University reserves the right to change, amend, or delete in whole or in part the provisions of Temporary Workforce Reduction Policy 1.65 without prior review or approval by any state agency, and shall not be bound by any future change, addition, deletion, or amendment in whole or in part of the Temporary Workforce Reduction Policy 1.65 by any agency of the state unless such change, addition, deletion, or amendment is required by the Restructuring Act or the Management Agreement. “Agency Management” as used in DHRM Policy 1.65, refers to all University of Virginia Executive level support (i.e., Deans, Vice Presidents, and above) who have the authority to initiate a temporary reduction in the workforce with regards to their respective Schools/Departments/Units.

Compliance with Policy:
Failure to comply with the requirements of this policy may result in disciplinary action up to and including termination in accordance with relevant University policies.

Questions about this policy should be directed to UVA Human Resources.

Major Category:
Human Resource Management
Next Scheduled Review:
Approved By, Date:
Executive Vice President and Chief Operating Officer, 11/25/2008
Revision History:
Added Agency Management definition 11/16/21; Added Compliance section 7/20/21.