STAF-008: Verification of Immunizations, Health History, and Health Insurance

Date: 12/02/2025 Status: Final
Last Revised: 12/02/2025
Policy Type: Student Affairs
Contact Office: Student Health and Wellness
Oversight Executive: Vice President and Chief Student Affairs Officer
Applies To:

Academic Division.

Reason for Policy:

The University recognizes the need to (1) address certain public health and safety requirements for its student population, including state mandates for immunizations; (2) protect students from the financial burden of unexpected medical expenses; and (3) ensure access to healthcare while enrolled.

Definition of Terms in Statement:
  • Enrolled Student:Any student officially registered in a full or part-time capacity for courses at the University of Virginia and charged fees for use of on-Grounds services. It does not include students in certain special session courses or off-Grounds courses.
  • Full-Time Student:A student undertaking a course of study that is identified in the Student Information System (SIS) as a full-time approved academic load.
  • Health Professions Student:(excerpt) A person seeking to use the Health System Facilities, programs, and services while participating in training pursuant to an affiliation agreement or other formal placement for academic credit between their sponsoring educational institution or a healthcare facility by which they are employed. (For the complete definition, see the Health System Policy, Management of Student Placements.)
Policy Statement:

Registration for courses at the University of Virginia is predicated on the student’s completion of certain mandatory requirements. The Department of Student Health and Wellness (SHW) manages the verification of several of these requirements, including:

  1. Verification of Immunizations and Health History:
    1. Requirements for immunizations and health history are established by SHW and must meet the minimum requirements set forth in Virginia Code § 23.1-800. For health history, SHW may also consider recommendations of the American College Health Association and other state and federal laws.
    2. Immunization and health history requirements for health professions students with practicums or preceptorships at UVA Medical Center or other UVA Health locations will comply with the requirements set forth for a “Student” in Health System Policy, Management of Student Placements.
    3. As outlined in Virginia Code § 23.1-800, exemptions may be allowed for students with medical conditions or sincerely held religious beliefs that preclude them from receiving immunizations.
    4. All full-time students are required to complete and submit this information by the due date identified annually by SHW on the SHW Website. Students whose information is received after the due date may be subject to a late fee and/or a hold on their course registration for the next semester.
  2. Verification of Acceptable Health Insurance:
    1. The vice president and chief student affairs officer authorizes SHW to implement policies and procedures to address compliance with this requirement.
    2. All enrolled students and exchange students are required to have acceptable health insurance coverage. Students must either:
      1. Enroll in the health insurance plan sponsored by the University of Virginia (more information, including plan costs, is available on the Student Health and Wellness - Insurance website); or
      2. Demonstrate that they have health insurance coverage that meets the University’s specific coverage requirements. To determine if coverage meets the University’s requirements, students must complete a waiver application.
    3. Any student who does not demonstrate comparable coverage through the waiver application process by the established deadline will be notified and automatically enrolled in the University-sponsored health plan and charged the annual premium. Failure to pay the premium will result in blocked registration for classes until payment or proof of comparable coverage is provided.
  3. Compliance with Policy:
    Failure to furnish the appropriate verifications before the beginning of the second semester of enrollment will result in blocked registration for second semester and any subsequent classes until the required actions have been completed.

    Direct questions about this policy to the Department of Student Health and Wellness.

Procedures:

Instruction for Submitting:

Major Category:
Student Affairs Policies
Next Scheduled Review:
12/02/2028
Approved By, Date:
Vice President and Chief Student Affairs Officer, 12/02/2025

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