UVA Logo
EXT-002: Visits by Ambassadors and Heads of State

Date: 12/12/2006 Status: Final
Last Revised: 07/19/2021
Policy Type: University
Contact Office: President (Office of the)
Oversight Executive: President of the University
Applies To:

Academic Division.

Table of Contents:
Reason for Policy:

Creates guidelines for inviting ambassadors and heads of state to visit the University and managing those visits with appropriate protocol.

Definition of Terms in Statement:
  • Terms:There are no terms that require definition.
Policy Statement:

Any individual or University official who plans to host (or is aware of the possibility of a visit from) an ambassador or head of state should seek the guidance of the University’s protocol officer. The protocol officer manages these invitations and visits. The officer's role is to provide timely professional advice and, when possible, assistance to make such a visit beneficial for all involved. Written invitations to ambassadors or heads of state must be sent from the President’s Office.

Compliance with Policy:
Failure to comply with the requirements of this policy may result in disciplinary action up to and including termination or expulsion in accordance with relevant University policies.

Questions about this policy should be directed to the Office of the President.


Prior to hosting or inviting an ambassador or head of state to visit the University, contact the University’s protocol officer, Kari S. Evans at 924-3337 or [email protected].

Policy Background:

First issued via email on 12/12/06 to Vice Presidents and Deans.

Major Category:
External Relations
Next Scheduled Review:
Approved By, Date:
President, 12/12/2006
Revision History:

Added Compliance section 7/19/21; Updated 10/6/14, 5/11/09.