EXT-002: Visits by Ambassadors and Heads of State

Date: 12/12/2006 Status: Final
Last Revised: 10/06/2014
Policy Type: University
Oversight Executive: President of the University
Applies To: University-wide.
Table of Contents:

Policy Statement

Reason for Policy:

Creates guidelines for inviting ambassadors and heads of state to visit the University and managing those visits with appropriate protocol.

Definition of Terms in Statement:
  • Terms:

    There are no terms that require definition.

Policy Statement:

Any individual or University official who plans to host (or is aware of the possibility of a visit from) an ambassador or head of state should seek the guidance of the University’s protocol officer. The protocol officer manages these invitations and visits. The officer's role is to provide timely professional advice and, when possible, assistance to make such a visit beneficial for all involved. Written invitations to ambassadors or heads of state must be sent from the President’s Office.


Prior to hosting or inviting an ambassador or head of state to visit the University, contact the University’s protocol officer, Kari S. Evans at 924-3337 or kse3f@virginia.edu.

Policy Background:

First issued via email on 12/12/06 to Vice Presidents and Deans.

Major Category: External Relations
Approved by, Date: President, 12/12/2006
Revision History: Updated 10/6/14, 5/11/09.