The University and the Medical Center retain the authority to ban individuals from all University or Medical Center property or a specific building or area. A Trespass Warning may be issued by Authorized University Officials. For this policy, Authorized University Officials include:

1. University Police Officers are authorized to issue a Trespass Warning that bans individuals from all University or Medical Center property or a specific building or area.

2. Medical Center Office of Patient Safety and Risk Management Authorities are authorized to issue Trespass Warnings to patients and visitors at the University Medical Center.

3. Division of Student Affairs (Student Affairs) Officials are authorized to issue a Trespass Warning to a student they reasonably believe poses a threat to themselves, to the health or safety of other members of the University, to University property, or to the educational process, pending a hearing on an underlying offense charged under the Standards of Conduct (see STAF-003: Statement of Students’ Rights and Responsibilities). Student Affairs officials may temporarily or permanently issue a Trespass Warning to a student to enforce an interim disciplinary suspension or disciplinary outcomes for violations of the Student Standards of Conduct.

4. Office for Equal Opportunity and Civil Rights (EOCR) Officials are authorized to issue an interim Trespass Warning to employees or students to provide remedial or protective measures per HRM-041: Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence, HRM-009: Preventing and Addressing Discrimination and Harassment, or HRM-010: Preventing and Addressing Retaliation. EOCR officials may issue a temporary or permanent Trespass Warning to a student or employee found responsible for violation of University policies HRM-041, HRM-009, or HRM-010.

1. Issuance of a Trespass Warning:
   Authorized University Officials may issue a Trespass Warning for:
   1. The commission of or upon conviction of any criminal activity occurring on or off University or Medical Center property.
   2. A violation of a University regulation.
   3. A violation of a University, Health System, or Medical Center policy.
   4. The failure to adhere to the lawful directive of a police officer or University official.
   5. Conduct that threatens the health, safety, or property of a member of the University or its Medical Center community; a patient or visitor at the Medical Center; or the educational, research, or healthcare process.
   6. Enforcement of disciplinary outcomes or findings of responsibility for violation of the Student Standards of Conduct or University policy HRM-041: Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence, HRM-009: Preventing and Addressing Discrimination and Harassment, or HRM-010: Preventing and Addressing Retaliation.
   7. The provision of remedial or protective measures per HRM-041: Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence.

   Under no circumstances shall a Trespass Warning prohibit any individual from accessing the Medical Center Emergency Department, Labor and Delivery, or any other medical facility owned and operated by the Medical Center for an examination or treatment for an emergency medical condition in accordance with Medical Center Policy 0214: Medical Screening and Stabilizing Treatment for Emergency Medical Conditions. Only the Medical Center Office of Patient Safety and Risk Management may authorize a Trespass Warning that prohibits an individual from seeking or receiving non-emergent care or authorize the modification or removal of such prohibition from an existing Trespass Warning.

2. Enforcement:
   University Police serve as the enforcement body for all trespass warnings enforceable within their jurisdiction, and Authorized University Officials from the Medical Center, Student Affairs, and EOCR must notify University Police in writing when a Trespass Warning is issued so that enforcement can occur. University Police must maintain a list of trespassed individuals. If an authorized University Official lifts a trespass warning, written notification to University Police must be provided within 24 hours so records may be updated. Prior to granting permission for a trespassed person to come on University or Medical Center property for a hearing, to receive medical care, or for other purposes, an Authorized University Official must consult with the University Police to consider safety issues and provide details pertaining to the location, date, time, and approximate duration that the individual will be on University or Medical Center property.

3. Responsibilities:
   An Authorized University Official is responsible for:

   • Issuing a Trespass Warning when circumstances are warranted per the criteria set forth in Section I.
   • Notifying University Police within 24 hours when a Trespass Warning has been issued.
   • Notifying University Police within 24 hours when a Trespass Warning has been modified or removed.
   • Notifying the Office of the Executive Vice President and Provost in the event the employee in question is a member of the faculty or listed as an instructor of record for the current term.
   • Consulting with the University Police Department prior to a determination expressly granting permission for a trespassed individual to be on University or Medical Center property.
   • Reporting violent or threatening behavior in accordance with University Policy HRM-028: Preventing and Addressing Threats or Acts of Violence or Medical Center Policy 0172: Preventing and Responding to Violence in the Workplace, respectively, as it pertains to the issuance of the Trespass Warning.

   The University Police Department is responsible for:

   • Enforcing a Trespass Warning.
   • Maintaining a current listing of all individuals issued a Trespass Warning by any Authorized University Official.
   • Consulting with the Medical Center Office of Patient Safety and Risk Management prior to issuing, modifying or withdrawing a Trespass Warning to an individual that meets the criteria set forth in Procedure I.1.a or b.
   • Consulting with Student Affairs, EOCR, and the Threat Assessment Team within 24 hours of issuance of a Trespass Warning to an enrolled, suspended, or unenrolled student.
   • Consulting with Employee Relations and the Threat Assessment Team within 24 hours of issuance of a Trespass Warning to an employee, employment applicant, or contractor/vendor.

   The trespassed individual is responsible for abiding by all terms and conditions as set forth in the Trespass Warning.

4. Compliance with Policy:
   Violation of a Trespass Warning constitutes a Class 1 Misdemeanor and is grounds for arrest pursuant to Virginia Code §18.2-119.

   Trespass Warnings issued by the University Police Department will automatically expire four (4) years after the date the Trespass Warning was served, unless otherwise noted in the Trespass Warning. University Police Trespass Warnings can be reissued prior to the four-year expiration to persons engaged in ongoing conduct that threatens the health, safety, or property of a member of the University or its Medical Center community, a patient or visitor at the Medical Center, the educational process, or for other reasons described above.

   Trespass Warnings issued by the Office of Patient Safety and Risk Management, Student Affairs, or EOCR will expire per the terms and/or conditions noted on the Trespass Warning.

   For questions about Trespass Warnings and the appeal process:

   • University Police-issued Trespass Warnings – questions/appeals should be directed to the Office of the Associate Vice President for Safety and Security or designee at [email protected].

   • Student Affairs-issued Trespass Warnings – questions/appeals should be directed to the Vice President and Chief Student Affairs Officer or designee at [email protected].

   • EOCR-issued Trespass Warnings – questions should be directed to the Associate Vice President, Office for Equal Opportunity and Civil Rights or designee at [email protected].

   • Medical Center-issued Trespass Warnings – questions should be directed to the Office of Patient Safety and Risk Management/Appeals should be directed to the Chief Executive Officer (CEO) of the Medical Center or to such other office or individual as the CEO of the Medical Center may designate to review such appeals on the CEO’s behalf.