Policy Directory by Glossary Terms

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Laboratory Notebook

The logbook of all processes and procedures performed in the course of research which shall be kept in such a manner as to enable an investigator to reproduce the steps taken.

Law Enforcement Officer

Any sworn law-enforcement officer who has the duty and obligation to enforce the penal or traffic laws of the Commonwealth of Virginia, or any portion thereof, as certified by his appointing authority and including, but not limited to, any person appointed pursuant to §§ 4.1-100, 9.1-101, 15.2-1609, 15.2-1700, 23.1-809, 29.1-200, 30-34.2:1, 52-1, 53.1-1, 53.1-143, and 66-25.3 of the Code of Virginia; any attorney for the Commonwealth as provided in § 18.2-308 B 9 of the Code of Virginia; any conservator of the peace exempt from § 18.2-308 A of the Code of Virginia pursuant to § 18.2-308 C 4 of the Code of Virginia; and any sworn federal law-enforcement officer or agent and any law-enforcement agent of the armed forces of the United States who is authorized to carry a weapon by federal law and who is within his territorial jurisdiction or who is contracted with the university to provide services within the university's territorial jurisdiction and who is on duty or providing services to the university.

LBP Abatement Activity

The total removal of LBP or LBP hazard from a UVA residential property by a State Licensed LBP Abatement Contractor with Licensed Abatement Workers and Supervisors using methods specified by a State Licensed LBP Abatement Project Designer.

LBP Abatement Activity Monitoring

Daily inspections of lead abatement activities, which include confirming integrity of work site enclosures, abatement equipment, worker credentials, regulatory and specifications compliance, and taking air and settled dust samples during and after abatement to insure a healthy environment for UVA housing residents.

LBP Inspection

Inspection of a building, portion of a building or other painted surfaces by a State Licensed LBP Inspector/Risk Assessor, which includes taking paint chip samples of suspected LBP for analysis by an accredited laboratory, or analyzing the painted surface on-site by use of an XRF meter, and a report summarizing the lead concentrations and locations of identified LBP.

LBP Management Activity

Any activity that involves the incidental disturbance of LBP, including repair, surface preparation or repainting of surfaces that contain LBP, or the removal/disturbance of building components containing LBP. This does not require State-Licensed Contractors, Workers or Supervisors, but does require OSHA and EPA compliance.

LBP Risk Assessment

An assessment performed by a State Licensed LBP Inspector/Risk Assessor of the condition of LBP and the relative hazard potential resulting from its presence. This assessment includes a combination of visual inspection of painted surfaces, settled dust testing, soil testing and a report detailing the results and plans for proper in-place management to insure the safety of building residents, occupants, visitors and maintenance/custodial personnel, until such paints are properly removed.

Lead–Based Paints

Paints that contain greater than 0.5% lead by laboratory paint chip analysis, or greater than 1 mg per square centimeter by portable X-ray fluorescence (XRF) meter analysis.

Learning in Action at UVa

A web-based content submission interface that provides the platform for content uploading, queuing, review and approval prior to the content being added to a playlist (www.atuva.net).

Leave Plan Year

Begins with the first day of the pay period which includes January 1 (known as Pay Period 1) and ends on the last day of the pay period preceding Pay Period 1 of the following year.

Leave With Partial Pay

Approved temporary reduction of a faculty member’s workload accompanied by a commensurate reduction in salary (for example, a faculty member who is approved for half-time leave retains approximately half of his/her regular responsibilities for a specified period of time, during which he/she receives 50% of his/her salary). A faculty member on leave with partial pay usually retains full-time benefits, including health insurance, although the employer’s retirement contribution during the period of leave will vary depending on the type of leave. For most types of leave with partial pay, the faculty member’s reduced salary must be sufficient to allow for deduction of the employee’s share of the health insurance premium.

Leave Without Pay

Approved absence of up to two consecutive years from the University during which a faculty member does not receive salary; availability of benefits during a leave without pay depends on the type of leave.

Leave Year

For the purposes of tracking unpaid leave taken by faculty under the federal government’s Family and Medical Leave Act, the leave year begins each year on the first day of the pay period that includes January 1. Otherwise, faculty leave periods that reset annually (i.e., annual leave) do so at the start of each fiscal year.

Lecture Notes

Verbatim or summary notes of classroom lectures in/for courses at the University of Virginia.


The University as a recipient of a license issued under the regulations in the Virginia Administrative Code (VAC) 12 VAC5-481.

Life Income Plan or Gift

Refers to either a charitable remainder trust or charitable gift annuity.

Life Insurance

Any permanent insurance policy including whole life, universal life, variable life and variable universal life for which the University or one of its Related Foundations may be named as owner and beneficiary or simply named as beneficiary.

Limited Term Appointment

A University Executive & Senior Administrative staff position having a defined term renewable for successive terms, usually ranging from one to three years.

Limited Term Appointment

A University Executive & Senior Administrative staff position having a defined term renewable for successive terms, usually ranging from one to three years. 


 Cash and cash equivalents, access to cash, and the convertibility of assets to cash in order to meet operating and financial needs during the operating cycle.

Liquidity Risk

An inability to meet payment obligations in a timely manner when they become due and the risk that assets may not be convertible into cash when needed.  Liquidity risk is categorized into three risk types: 

  • Operating liquidity risk occurs when the University cannot fund its operating expenses due to insufficient liquid cash holdings.
  • Financing liquidity risk occurs as a result of external financing activities and the potential for those financings to come due before maturity (e.g., commercial paper, putable debt, credit lines).
  • Market liquidity risk occurs when the University is unable to convert assets into cash without significant losses. 
Local Funds

Restricted and unrestricted resources composed of gifts, endowments, and endowment income. Some exceptions to State and Sponsored Program limits can be processed using these funds.

Local Purchasing Card Program (Purchasing Card Program, Card Program)

A card program managed locally by the University's Purchasing Card Administrator with oversight by the University. Purchases should be made with local funds. 

Lock Out

The placement of a Lock Out Device including a padlock on the Energy Isolating Device of a piece of equipment, machinery or system. The placement is done in accordance with the department’s established procedures to ensure the energy isolation device and equipment being controlled cannot be operated until the lock out device is removed. Only the Authorized Person who placed the lock on can remove it at the completion of the job. Procedures must include those conditions when personnel other than the Authorized Person can also be affected by accidental release of hazardous energy. An example would be multiple personnel performing work activities in a controlled space (e.g., electrical power has been secured to a work area, equipment, machinery or system). During Lock Outs by multiple personnel, the equipment, machinery or system must remain secured until the last Authorized or Affected personnel has completed his or her work task and has removed his or her lock.

Lock Out Device

A device that uses a positive means such as a lock to hold an Energy Isolation Device safely and prevent the start up of a machine or equipment. Lock Out devices include valve wheel covers, ball valve locks, locks for circuit breakers, and plug and switch plate locks.


An individually keyed padlock personally assigned to an Authorized Person or Affected Person that is used with a lock out device to control and isolate energy sources.


A graphic representation or symbol of the University’s name, trademark, abbreviation, etc., often uniquely designed for ready recognition.

Long–Term Pool

An investment pool managed by UVIMCO which invests the commingled assets of the University, Medical Center, and University-related Foundations in order to maximize long-term returns commensurate with the risk tolerance of its investors.

Long–Term Volunteer

A volunteer engaged in accordance with this policy for a period longer than one week.