Policy Directory by Glossary Terms

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Definition
Occupational Safety and Health Administration (OSHA)

A regulatory agency that is part of the United States Department of Labor that enforces safety and health regulations.

Off-Grounds Rate

The University’s approved indirect cost rate for sponsored activities on which >50% of professional effort will be conducted in or on land, buildings or other space not owned by the University (state agency 207 or state agency 246) where all operation and maintenance expenses are directly incurred by the cost objective specifically benefited or are initially incurred by a Revenue Generating Activity (recharge center/service center) and then allocated to the cost objectives specifically benefitted based on an allocation plan approved by the Office of Cost Analysis. Off-Grounds locations may be privately rented/leased, government-owned, or owned by another university.

Office of Research Integrity (ORI)

The office within the U.S. Department of Health and Human Services (DHHS) that is responsible for the research misconduct and research integrity activities of the U.S. Public Health Service.

Official Communication

Communications that include content related to a student’s enrollment, financial responsibilities, and compliance with University policies and procedures, including the Student Standards of Conduct. 

On-Grounds Rate

The University’s approved indirect cost rate for sponsored activities on which >50% of professional effort is conducted in or on land, buildings or other space owned by the University (state agency 207 or state agency 246) and land, buildings or other space leased by the University where the operation and maintenance expenses are incurred by non-sponsored University funding sources, e.g., state or local award types, and cannot be readily and specifically assigned to a particular project or cost objective. For the purposes of this policy, On-Grounds locations do not include leased land, buildings or other space where all operation and maintenance expenses are initially incurred by a Revenue Generating Activity (recharge center/ service center) and then allocated to the projects or cost objectives specifically benefitted based on an allocation plan approved by the Office of Cost Analysis.

Open Burning

The burning of materials wherein products of combustion are emitted directly into the ambient air without passing through a stack or chimney from an enclosed chamber. Examples include but are not limited to: campfires, bon fires, and fire pits.

Open Flame and Open Flame Devices

For the purpose of this policy, open flame and open flame devices shall include but are not limited to candles, tiki torches and oil lanterns. [Note: Users of cutting torches and welding equipment must satisfy requirements outlined under separate fire code regulations. For information on these regulations, contact the Office of Environmental Health & Safety.]

Operating Plan

A submission required by the Commonwealth of Virginia’s Department of Planning and Budget that outlines the University’s plan for expending appropriated state funds.

Operational & Administrative Staff Employee (O&A)

University Staff employees performing office, laboratory, student and library support; building construction and maintenance; equipment services; public safety; and other operational responsibilities. O&A Staff are typically non-exempt employees under the provisions of the Fair Labor Standards Act (FLSA), and therefore are subject to the FLSA provisions governing the payment of overtime.

Other Contributing Personnel
Other individuals included in a proposal (e.g., graduate students, postdocs, trainees, technical staff, other researchers, etc.) whose service is necessary to complete the proposed scope of work, but whose intellectual involvement is not required for the success of the sponsored activity.
 
Other Monetary Instruments

Checks and money orders.

Outside Employment

Self-employment and other work for another employer in which the employee receives compensation beyond that paid by the University. Outside Employment does not include Professional Service. 

Overload Activity

That which is in excess of the normal for the individual, for which supplemental compensation is paid by the University. For purposes of time and effort reporting, such activities are excluded from effort certifications, provided that such activities are separately identified and documented in the University’s financial system. In general these activities are not related to sponsored programs and are not routine or regular in their occurrence.