Policy Directory by Glossary Terms

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Name Description
Campus Community

Refers to faculty, staff, employees, students, patients, and visitors on or near campus; consisting of the administrative units and twelve Schools in Charlottesville, the Medical Center, and all Academic Centers.

Campus Security Authority (CSA)

Individuals at the University who, because of their function for the University, have an obligation under the Clery Act to notify the University of alleged Clery Crimes that are reported to them in good faith, or alleged Clery Crimes that they may personally witness. These individuals, by virtue of their position due to official job duties, ad hoc responsibilities, or volunteer engagements, are required by federal law to report crime when it has been observed by or reported to them by another individual. These individuals typically fall under one of the following categories:

  1. A member of a campus police/security department.
  2. Individuals having responsibility for campus security in some capacity, who are not members of a campus police/security department (e.g., an individual who is responsible for monitoring the entrance to University property).
  3. People or offices that are not members of a campus police/security department, but where policy directs individuals to report criminal offenses to them or their office.
  4. Officials having significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings.

Official: Any person who has the authority and the duty to take action or respond to particular issues on behalf of the University.


Common examples of CSAs include (but are not limited to):
Police and Security personnel
Athletic Directors
Athletic Coaches
Faculty advisors to student organizations
Housing & Residence Life Staff
Director of Emergency Management
Medical Center Risk Management
Directors of Women’s Center
Coordinators of Fraternity & Sorority Life
Title IX Coordinators
Medical Center Employee Relations

CSA's are determined by criteria established in United States Department of Education’s The Handbook for Campus Safety and Security Reporting, pgs. 74-81 (Feb. 28, 2011).
Candidate

An individual who has applied for employment with the University or is already an employee but is applying for promotion or transfer to another position.

Capital Construction Gifts

Fully expendable funds intended by a donor to finance building construction and/or renovation of capital facilities.

Capital Equipment (Capital and Equipment Trust Fund (ETF) Equipment)

Equipment that meets ALL the University’s criteria for asset capitalization which are:

  1. A minimum cost of $5,000 ($500 if ETF funded for the College at Wise) upon acquisition or completion of a fabricated equipment asset (note: ETF funding does not allow fabrications).
  2. A useful life of greater than one year.
  3. The equipment asset is titled to the University.
  4. The equipment functions either as a standalone asset or as an integral part of a larger University asset.
Capital Projects

Represented by any project worktags with the default fund FD055 Capital Project Default; any acquisition of property, new construction; and improvements to property, plant, or equipment costing $3 million or more. (Some capital project worktags are used for capitalizable expenditures less than $3 million; these are not capital projects.)

Card Administrator (Program Administrator)

A University employee registered with the Card Provider and the Virginia Department of Accounts (DOA) as the only person authorized to make changes (e.g., add or cancel cards, change card controls, etc.) to the card program.

Cardholder

An individual who holds the University Travel and Expense Card.

Cardholder Data (CHD)

Primary cardholder account number that identifies the issuer and a particular cardholder account, which can include cardholder name, expiration date and/or service code.

Career Conversations

A discussion between the manager and employee that focuses on the employee’s career aspiration and development goals, and the skills, capabilities and performance needed to excel in the current job or prepare for new responsibilities.

Career Development

A series of planned actions taken by an employee, with the active support of management, to successfully meet the demands of the current job environment, prepare for future work opportunities and challenges, and enhance employee career satisfaction.

Career Development Plan

An action plan for enhancing an employee’s level of skills, capabilities, and performance in order to excel in the current job or prepare for new responsibilities.

Carryforward

In-year fund surpluses or deficits which can be carried over from one fiscal year to the next.

Cash

Currency and coins.

Cash Advance

University funds provided to an employee solely for the purpose of paying for official purchases. (Referred to as a Cash Withdrawal in the University Finance System.)

Cash Balance

The amount of money available to spend in a Revenue Project. It is calculated as revenue less expense plus net change in assets and liabilities. Cash balance is not the same as and should not be confused with the budget balance available, which is a calculation of the budgeted amount minus expenditures and commitments/encumbrances.

Cashiering

The collection, recording, safekeeping, and deposit of cash and other monetary instruments.

Catering

The activity of providing food and drink for a group of people, typically with services such as setup, staffing, and cleanup included.

Central Accounts Receivable (Central AR)

A unit within UVA Finance that has the primary responsibility for generating invoices and dunning notices and managing other collection efforts of accounts receivable processed through the finance system, other than sponsored programs accounts receivable managed by the Office of Sponsored Programs.

Central Workplace

The University location where the School or Unit operates.

Centrally Managed Funds

Includes those fund sources managed by the Office of Financial Planning & Analysis, including restricted and unrestricted State, institutional Endowment Income and Gifts, and other institutional funds.

Certificate of Authorization or Waiver (COA)

The terms “certificate of authorization” or “certificate of waiver” mean a Federal Aviation Administration (FAA) grant of approval for a specific flight operation. COA is an authorization issued by the Air Traffic Organization to a public operator for a specific Unmanned Aircraft activity. After a complete application is submitted, the FAA conducts a comprehensive operational and technical review. If necessary, provisions or limitations may be imposed as part of the approval to ensure the Unmanned Aircraft can operate safely with other airspace users.

Certificate–Seeking Student

A student who is enrolled in a credit or non-credit certificate program at the University.

Certification

The process by which (i) a business is determined to be a small, women-owned, or minority-owned business or (ii) an employment services organization, for the purpose of reporting small, women-owned, and minority-owned business and employment services organization participation in state contracts and purchases pursuant to §§ 2.2-1608 and 2.2-1610.

Change Fund

A specific amount of cash kept by departments and used to make change for payments received in exchange for services rendered or goods sold by the department.

Change Fund Approver (Approver)

A full-time employee of the University who has been given authority by the department head to approve reconciliations of a Change Fund. (Approvers may not be temporary personnel or students who are not otherwise full-time employees of the University.)

Change Fund Custodian (Custodian)

A full-time employee of the University who is responsible for safeguarding, administering, and reconciling a Change Fund. (Custodians may not be temporary personnel or students who are not otherwise full-time employees of the University.)

Charitable Gift Annuity

A contractual relationship between a donor and the University of Virginia (UVA) Foundation that is created when a donor makes an outright, irrevocable gift to the UVA Foundation, and in exchange for the gift, the UVA Foundation makes fixed payments to one or two annuitants for life based on the initial value of the gift and the age(s) of the annuitant(s) at the time the gift is made. The payments are backed by the full assets of the UVA Foundation. Upon the death of the last annuitant, the remaining market value of the gift annuity is distributed for one or more University-related purposes or to a University-Associated Organization. The Office of Gift Planning, through the UVA Foundation, administers the University’s gift annuity program. Most gift annuity assets are invested in the UVA Endowment during the annuity contract term.

Charitable Gift Annuity

A contractual relationship between a donor and the University of Virginia (UVA) Foundation that is created when a donor makes an outright, irrevocable gift to the UVA Foundation, and in exchange for the gift, the UVA Foundation makes fixed payments to one or two annuitants for life based on the initial value of the gift and the age(s) of the annuitant(s) at the time the gift is made. The payments are backed by the full assets of the UVA Foundation. Upon the death of the last annuitant, the remaining market value of the gift annuity is distributed for one or more University-related purposes or to a University-Associated Organization. The Office of Gift Planning, through the UVA Foundation, administers the University’s gift annuity program. Most gift annuity assets are invested in the UVA Endowment during the annuity contract term.

Charitable Gift Annuity Contracts

Created when a donor makes a gift of cash or marketable securities to the University of Virginia Foundation (UVA Foundation). In exchange for the gift, the UVA Foundation makes fixed payments to one or two annuitants for life based on the initial value of the gift and the age(s) of the annuitant(s). The payments are backed by the full assets of the UVA Foundation. When the contract terminates, the remaining market value of the contract is distributed for one or more University-related purposes. The Office of Gift Planning, through the UVA Foundation, administers the University’s gift annuity program. All gift annuity assets are invested during the annuity contract term.

Charitable Remainder Trusts

Established when a donor makes an outright, irrevocable gift to a trust established for such purpose. Payments are made by the trust to the donor and/or other income beneficiaries in accordance with the trust’s terms and conditions. When the trust terminates, the remaining assets in the trust are directed to charitable uses. The Rector and Visitors of the University may serve as trustee of charitable remainder trusts; however, for trusts funded with real estate, the University of Virginia Foundation may serve as trustee until the real estate is liquidated. Charitable remainder trusts may also be created outside the auspices of the University with an independent trustee. Remainder assets from external trusts may be designated to benefit the University (including schools, departments, or units) or University-Associated Organizations. UVA trusteed charitable remainder trusts may be invested in the UVA Endowment under certain circumstances.

Child

A newborn biological child or a newly placed adopted, foster, or custodial child under the age of 18.

Child Abuse and Neglect

Physical abuse, physical neglect, medical neglect, sexual abuse, or emotional/mental maltreatment of a child.

Civil Aircraft

Any aircraft except a public aircraft.

Class 3B Laser

A laser system that may be hazardous under direct and specular reflection viewing conditions, but diffuse reflection is usually not a hazard. Normally not a fire hazard. Specific controls are required for Class 3B lasers.

Class 4 Laser

A laser system that is a hazard to the eye or skin from the direct beam and sometimes from a diffuse reflection and can also be a fire hazard. Significant controls are required.

Classified Data

Data whose sensitivity level falls within a hierarchical schema established by the federal government according to the degree to which unauthorized disclosure would damage national security. Access to classified data typically requires a formal security clearance level relative to the sensitivity of the classified data for which the access is requested. Ranging from most sensitive to least, those levels include Top Secret, Secret, Confidential, and Public Trust. The misuse of classified data may incur criminal penalties and significant reputational damage.

Classified Staff Employees

Those salaried, non-faculty employees hired prior to July 1, 2006, and subject to the Virginia Personnel Act (T. 2.2, Ch. 29, Code of Virginia, §§ 2.2-2900 et. seq.).

Clear Bag Protocol

The use of a bag made of clear plastic, vinyl, or PVC which does not exceed 12" x 6" x 12" or which is a clear one-gallon plastic food storage or freezer bag.

Clearing Project

A project (in the UVa account structure) used to temporarily hold transactions that are to be transferred to another account.

Clery Act Crimes (Clery Crimes)

Crimes required by the Clery Act to be reported annually to the University community, including: criminal homicide (murder and negligent/non-negligent manslaughter); sex offenses (rape, fondling, statutory rape, and incest); robbery; aggravated assault; burglary; motor vehicle theft; arson; hate crimes (including larceny-theft, simple assault, intimidation, or destruction/damage/vandalism of property that are motivated by bias); dating violence; domestic violence; stalking; and arrests and referrals for disciplinary action for any of the following: (a) liquor law violations, (b) drug law violations, and (c) carrying or possessing illegal weapons.

Clery Reportable Location

Property that is owned, leased, or controlled by the University which includes: (1) on campus, (2) on public property within or immediately adjacent to the campus, and (3) in or on non-campus buildings or property that the University owns, controls, or leases, is frequented by students and used in support of educational purposes.

Clinical Staff

Licensed physicians, dentists, podiatrists, Ph.D. clinical psychologists, or Ph.D. clinical pathologists who may practice independently and granted clinical privileges to provide care and treatment to patients of the UVA Medical Center and affiliated practices.

Clinician Wellness Program (CWP)

A Health System program that collaborates with the Faculty and Employee Assistance Program to identify and manage matters of individual clinician physical and mental health that is part of the peer review process and separate from clinical staff disciplinary functions. The Program aids clinicians in retaining or regaining optimal professional functioning, consistent with protection of patients and standards of appropriate and professional clinical behavior.

Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse (Clearinghouse)

The Federal Motor Carrier Safety Administration’s (FMCSA) secure, online database where (1) the FMCSA, employers, state driver licensing agencies, and law enforcement personnel can access real-time information about CDL driver drug and alcohol program violations; and (2) employers report information about CDL driver compliance with alcohol and drug testing regulations. There are two types of Clearinghouse queries:

  • Full Query: This pre-employment (or pre-assignment for a new CDL position) review allows employers who employ drivers subject to the FMCSA’s licensing and drug and alcohol requirements to query the Clearinghouse for current and prospective employees' drug and alcohol violations before permitting those employees to operate a commercial motor vehicle on public roads. Employers can also report information to the Clearinghouse. A full query allows the employer to see detailed information about any drug and alcohol program violations in a driver’s Clearinghouse record. An employer must obtain the driver’s electronic consent in the Clearinghouse prior to the release of detailed violation information during the full query.

  • Limited Query: A limited query allows an employer to determine if an individual driver’s Clearinghouse record has any information regarding resolved or unresolved drug and alcohol program violations (a violation is unresolved if the driver has not completed the return-to-duty process) but does not release any specific violation information contained in the driver’s Clearinghouse record. Limited queries require only a general driver's consent, which is obtained outside the Clearinghouse. This general consent is not required on an annual basis and may be effective for more than one year. However, the limited consent request must specify the timeframe the driver is providing consent for.
Commercial Enterprises

Revenue-generating businesses operated for the benefit of the University community and the general public, such as retail stores or restaurants, but excluding those operated by vendors under contract to the University to provide student and retail dining services.

Commercial Filming

Filming by Unaffiliated Persons, for use as, or as part of, any work intended to be disseminated to an external audience for the purpose of recognition or pecuniary gain. Examples include motion pictures; documentaries; commercial video productions such as television shows; and commercial, fine art, or stock and still photography. Commercial Filming excludes filming in connection with authorized weddings, memorial services, meetings, and special events at the University Chapel.

Committed Effort

Any part of ‘University effort’ that is quantified and included in a sponsored program proposal and the subsequent award (e.g., two summer months, 12% time, one half of a year, three person-months, etc.). This quantified effort/time is associated with a specific dollar amount based on the employee’s Institutional Base Salary (IBS). Associated effort and funding to support this devoted effort/time can be in the form of:

  • Direct Charged Effort: Any portion of ‘committed effort’ toward a sponsored program for which the sponsor pays salary/benefits.
  • Cost Shared Effort: Any portion of ‘committed effort’ toward a sponsored program for which the sponsor does not pay salary/benefits, which instead are paid using other, non-federal UVa sources.
Community Alert

An alert triggered when the University determines that a crime which has already been committed but presents a serious or continuous threat (e.g., a homicide, sex offense or robbery) must be reported to the campus community. (Previously referred to as a Timely Warning.)

Compensation Factors

This includes employee qualifications, experience, performance, market pay range, and organizational strategic & operational objectives.

Compensatory Leave

Managerial approved paid time off for an eligible employee having worked additional hours in a workweek, for example, an official office closing day, a holiday, or a scheduled day off; or when a holiday falls on an employee's scheduled day off.

Competencies

Behavioral characteristics critical for successful job performance.

Complainant

An individual who is reported to be the subject of conduct that could constitute a violation of the Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence or the PADHR Policy.

Complainant 1

Any person who is reported to be the subject of conduct that could constitute a violation of this policy.

Complaint

Allegation(s) of discrimination, harassment and/or retaliation, filed in good faith and in accordance with EOCR's Preventing and Addressing Discrimination, Harassment and Retaliation Complaint Procedures.

Compliance Director for EOCR

The person charged with monitoring the University’s compliance with the PADHR Policy and managing resolution of PADHR complaints under the PADHR Complaint Procedures.

Component Units

A University-Associated Organization that has been determined to be significant enough under Governmental Accounting Standards Board (GASB) guidance that it must be included in the University’s financial statements.

Conditional Offer

An offer of employment made to a final candidate that is contingent on the completion of the background check inquiry and verification that the candidate is eligible for employment in the position.

Conditions of Participation and Assumption of Risk

A written statement provided to students and GME trainees in advance of international travel that explains the extent and limits of University responsibility, defines expectations for student and GME trainee behavior when undertaking travel for University related purposes, and articulates associated risks. As part of entering their information into the University Travel Registry, students and GME trainees are required to sign this statement to acknowledge that they understand the conditions of participation and their assumption of risk.

Confidential Employee

(1) Any University employee who is a licensed medical, clinical, or mental health, or other healthcare professional [e.g., physicians, nurses, physicians’ assistants, psychologists, psychiatrists, professional counselors and social workers, and those performing services under their supervision (collectively, health care providers)], when performing the duties of that professional role; (2) any University employee when performing administrative, operational and/or related support for such health care providers; (3) any University employee who is an Athletic Trainer working under the supervision of a licensed medical or healthcare professional when performing the duties of that professional role; and (4) the University Ombuds when performing the duties of that professional role.

Confined Space

A space that includes all the following:

  1. is large enough and so configured that an employee can bodily enter and perform assigned work and;
  2. has limited or restricted means for entry or exit; and
  3. is not designed for continuous employee occupancy.

Confined spaces at the University include but are not limited to manholes, electrical vaults, boilers, wells, vessels that can be bodily entered and tanks. Generally, areas that can be entered through a door and have the same atmospheric conditions as occupied spaces, would not be classified as confined spaces.

Conflict of Interest

Real or apparent interference of one person's interests with the interests of another person, where potential bias may occur due to prior or existing personal or professional relationships.

Constituents

Members of the University community who have a record(s) in any of the University’s official databases, such as Advance, SIS, and Workday. These individuals include students, faculty, staff, retirees, parents, donors, and alumni, as well as Health System employees, staff and faculty at the College at Wise, and employees at foundations or other University-related organizations. External constituents who do not have a record in an official database may also be constituents through other relationships, for example by providing their email addresses when subscribing to listservs or purchasing tickets to athletic or cultural events.

Consulting

Professional activities for which faculty members receive compensation, including external consulting and internal overload.

Consulting Services

Advice or assistance of a purely advisory nature provided for a predetermined fee to an agency by an outside individual or entity. Individuals providing consulting services must always meet the criteria defining an Independent Contractor.

Consumer Goods

Products bought for consumption by the average consumer.

Contingent Hire

A decision to allow the selected candidate to begin work prior to the completion of a background check.

Continuity of Operations Plans (COOP)

A functional plan providing procedures to continue operations in the wake of an incident where the normal operations of the University, school, or department are severely disrupted.

Contract

Any agreement between the University and one or more parties for performing, or refraining from performing, some specified act(s) in exchange for a valuable benefit known legally as “consideration.”

Contracted Independent Organizations

Contracted Independent Organizations (CIO) are formed by University students to offer educational, service, and social opportunities. Membership is typically comprised primarily of students, faculty, staff, alumni, but limited community membership in the organizations is possible. The University does not use the concept of "recognizing" CIOs. CIOs operate independent of the University and are not agents, servants, or employees of the University. They do not have the authority to act for or commit the University to any activity, transaction, or agreement. The University does not supervise, direct, or control CIOs’ activities.

Contracted Services

Work to be performed under contract by an independent individual or entity where the service does not consist primarily of the acquisition of goods.

Contractor Employee

An individual who is an employee of a firm that has a formal contractual relationship with the University and has been assigned to work at the University for the duration of the contract.

Control

The application of procedures which isolate, substitute materials and processes or remove contaminants so that workers or the public are protected.

Controlled Activity

An activity involving the export of controlled technology or that due to its nature or the parties involved is otherwise subject to U.S. government export controls or sanctions requirements.

Controlled Substance

A drug that has been declared by federal or state law to be illegal for sale or use but may be dispensed under a physician's prescription.

Controlled Technology

For purposes of this policy, this term includes any item, component, material, software, source code, object code, or other commodity specifically identified on the Commerce Control List [Part 774 of the Export Administration Regulations (EAR)] or U.S. Munitions List [Part 121 of the International Traffic in Arms Regulations (ITAR)]. This term also includes information to the extent required in the applicable regulation.

Cooked Food

Foods that begin raw (uncooked) and are prepared by applying heat. For the purpose of this policy, any meat, poultry, fish, or vegetable dish for which the ingredients begin raw and are then cooked by any method are considered cooked food.

Coordinating Team

The appropriate parties/offices (based on the specific situation) responsible for coordinating and facilitating the fitness for duty evaluation. The coordinating team typically includes individuals from UVA Human Resources, the Faculty and Employee Assistance Program, the Office of the Provost, and UVA-WorkMed, and if applicable, the Clinician Wellness Program and the Office of Equal Opportunity and Civil Rights.

Copyright

A form of protection provided by the laws of the United States to “original works of authorship” including literary, dramatic, musical, artistic and certain other intellectual works, whereby copyright owners may claim, for a limited time, certain exclusive rights to specified works. This protection is available to both published and unpublished works and gives the copyright owner the exclusive right to reproduce, distribute, sell, perform, display, or prepare derivatives of the work, and to protect a copyright against infringement. Copyright protection does not extend to an idea, procedure, process, slogan, principle, or discovery.

Cord and Plug–connected Equipment

Equipment that is powered by an electrical energy source that can be shut down by removing the cord and plug from the energy source.

Corporate Compliance Program

A formal program that supports the University’s commitment to following policies and standards of conduct to assist in its compliance with applicable federal, state, and other regulations.

Corrective Action

Any intervening verbal or written counseling action taken by a supervisor or manager to address employment problems, such as unacceptable performance, behavior, or conduct.

Cost Center

A required worktag (in the UVA account structure) that denotes the area that owns a subset of revenues and/or expenses to support management decision making or accountability.

Cost Sharing or Matching

The portion of research costs that are not borne by the sponsors. Cost Sharing on a sponsored program may be comprised of one or more of the following: Mandatory Cost Sharing, Voluntary Committed Cost Sharing, and Voluntary Uncommitted Cost Sharing.

Counseling

A verbal or written intervention that consists of a dialogue between an employee and their supervisor to address and reinforce expectations of an employee’s work performance, behavior, and/or conduct.

Course Materials

Educational material(s) prepared or provided by the Instructor for use in the delivery of a course including, but not limited to, lecture notes, syllabi, quizzes and exams, problem sets, assignments, and presentations. References to Course Material(s) in this policy refer to both original and duplicate versions. Widely available resources (e.g., published articles) are exempt from this definition.

Course of Study

One or more courses the completion of which fulfills the requirements necessary to receive an educational credential granted by a school, college, or university.

Covered Accounts

A consumer account or payment plan that involves multiple payments over time.

Covered Individuals

All University Academic Division faculty (full-time, part-time, and adjunct), staff, professional research staff, post-doctoral research associates employed by the University, and non-employee post-doctoral fellows.

Covered Members

All personnel who hold certain positions wherein they make decisions for the Academic Division and the Medical Center that may affect or involve research, especially human subjects research. Covered Members include but are not limited to:

  1. Personnel who hold senior academic or administrative positions including, but not limited to: the President, Provost, Vice Presidents, Associate and Assistant Vice Presidents, Deans, Associate and Assistant Deans, Institute and Center Directors, the Chief Executive Officer of the Medical Center; and
  2. Members of research review boards (IRBs, members of the UVA Conflict of Interest Committee, and other research ethics and compliance committee members, as appropriate.

(Board Members of UVA affiliated foundations are not included as Covered Members because by virtue of their role, they are subject to conflict of interest reporting and management processes established within the Boards they represent.)

Covered Program

An organized program involving direct contact with minors that is sponsored by a University academic or administrative unit and takes place on or off University property. It also includes an organized program involving direct contact with minors conducted by a third party that takes place on University property.

Covered Program Staff

All individuals who work with or otherwise come into direct contact with minors in a covered program. This includes members of the University (faculty, staff, Medical Center employees, and students), volunteers, and all individuals employed by, contracted by, or volunteering for a third party for a covered program.

Covered Servicemember

Current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status; or is otherwise on the temporary disability retired list, for a serious injury or illness. Outpatient status means the status of a member of the Armed Forces assigned to either a military medical treatment facility as an outpatient or a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients.

Credential and Reference Verification

The process of checking and verifying a candidate’s references, educational and employment history, and other information pursuant to the provisions of this policy.

Credit Certificate Program

An academic program offered by one of the University’s schools in which all instruction is offered on a for-credit basis and which culminates in the conferral of a certificate by the University. There are three types of credit certificate programs:

  • Undergraduate: Curriculum is composed of undergraduate-level courses and is typically pursued by students who do not possess an undergraduate degree.
  • Post-Baccalaureate: Curriculum is composed of undergraduate-level courses and is pursued by students who already possess an undergraduate degree.
  • Graduate: Curriculum is composed of graduate-level courses and is typically pursued by students who already possess an undergraduate degree. This includes post-master’s certificates which require a master’s degree as a criterion for admission.
Criminal Background Check

The process used to obtain any information pertaining to crimes for which an individual has been charged, tried, or convicted.

Criminal Charge

An arrest or indictment by law enforcement authorities against an employee for the commission of a criminal offense.

Crisis Management Plan for Education Abroad

University protocol that serves as the basis for crisis management readiness and response for UVA education abroad programs for program directors, administrators, faculty, and staff. Published and maintained by the International Studies Office, the Office of the Dean of Students, and the International Travel Risk Management Committee.

Critical Incident Management Plan (CIMP)

The plan used by the University to efficiently and effectively manage, respond to, plan, and recover from an incident or event that might affect the University. The plan and all its contents apply to all the University’s faculty, staff, and students, including UVA Health, located in Charlottesville, Virginia. The University of Virginia’s separate campuses and College at Wise maintain their own emergency plans. The CIMP is implemented when it becomes necessary to mobilize resources to save lives and protect property, infrastructure, and the environment. The CIMP is intended to address crisis that are of a finite duration, and not long-term events, such as the COVID-19 pandemic of 2020/2021.

Critical Incident Management Team (CIMT)

Designated senior University leaders and departments who are assembled and directed by the Executive Vice President and Chief Operating Officer to manage the response and recovery from an emergency event that impacts the University. The CIMT is the team identified in the University’s Critical Incident Management Plan.

Cumulative Trauma Disorder (CTD)

Wear and tear on tendons, muscles and sensitive nerve tissue caused by continuous use over an extended period of time. Keyword “cumulative.” Disorder most commonly occurs in wrists and backs. Also called RSI – Repetitive Stress Injury

Current Student

An individual who has formally enrolled in (made a financial commitment to) an academic program of the institution. See also Prospective Student below.

Custodial Care

A placement authorized by a judgment, decree, or other order of a court providing for the legal and physical custody of a child.