University (Academic Division, the Medical Center, and the College at Wise) officials who have responsibility for confirming that requests for access correctly map to what the data users need in the way of access to the specific components of a given application required to perform job duties, and for which they have appropriate training. (The Data Access Approver will be either the Data Steward, the Deputy Data Steward, or the Executive Data Steward.)

University officials who have operational oversight for the life cycle of a specific data domain including the definition, intake, and usage of the data. Data Stewards will oversee the development, maintenance, and enforcement of appropriate policies, standards, and procedures for the use of data in their functional areas, including defining criteria for data access authorization and have final sign-off authority for users seeking to access, retrieve, manipulate, or view data for their respective data domains.

Data Stewards are assigned by, and are accountable to, Data Trustees. Institutional data stewards help define, implement, and enforce data management policies and procedures within their specific data domain. Institutional data stewards have delegated responsibility for all aspects of how data is acquired, used, stored and protected throughout its entire lifecycle from acquisition through disposition.

Individuals who acknowledge acceptance of their responsibilities, as described in this policy, and its associated standards and procedures, to protect and appropriately use data to which they are given access; and meet all prerequisite requirements, e.g., attend training before being granted access.

The UVA official who makes final determinations on allegations of research misconduct and any responsive institutional actions. Currently, this individual is the Vice President for Research.

An individual who has voluntarily informed the licensee, in writing, of their pregnancy and the estimated date of conception. The declaration remains in effect until the declared pregnant worker withdraws the declaration in writing or is no longer pregnant.

A student enrolled in any undergraduate or graduate degree-granting program at the University. Graduate degree-seeking students include those students enrolled in one of the University’s two professional schools (Law, Medicine).

Master Keys issued to Deans/Department Heads for the access needs of multiple users within a department subject to approval by and in accordance with the Facilities Management Lock Shop’s key control practices for secure and auditable use.

Individuals appointed as needed by Data Stewards to complete data stewardship activities, such as authorizing or rejecting access requests based upon approval criteria established by the Data Stewards who appoint them.

Persons designated to extend conditional offers of employment to faculty members in the academic areas of the University on behalf of the University. The president, the executive vice president and provost, and academic deans and the University librarian are designated academic hiring officials. Hiring authority may be delegated in writing by one of these individuals with the written approval of the president or the executive vice president and provost.

The University, Medical Center, or College at Wise employee authorized to determine when an individual in a safety-sensitive function may be removed from duty or cause employees to be removed from covered duties and to make required decisions in the testing and evaluation processes. The DER also receives test results and other communications for the employer, consistent with the requirements of this part. Service agents cannot act as DERs.

• Service Agent: Any person or entity, other than an employee of the employer, who provides services specified under 49 CFR Part 40, to employers and/or employees in connection with Department of Transportation drug and alcohol testing requirements. This includes, but is not limited to, collectors, breath alcohol technicians (BATs) and screening test technicians (STTs), laboratories, medical review officers (MROs), substance abuse professionals, and consortium/third-party administrators (C/TPAs). To act as service agents, persons and organizations must meet the qualifications set forth in applicable sections of this part. Service agents are not employers for the purpose of implementing FMCSA drug and alcohol testing regulations.

The financial data that is used for funding other than gifts and grants such as discretionary, state appropriations, Equipment Trust Fund, including earned revenue such as tuition and Facilities & Administrative costs.

Methods of digitally communicating to constituents including, but not limited to:

• Email
• Text
• Social Media (Facebook, Twitter, Instagram, Snapchat)
• Websites
• Digital Advertising Channels
• Marketing Automation Platforms
• Social Listening Tools

Costs which can be identified specifically with a particular sponsored program or project, an instructional activity, or any other institutional activity that can be directly assigned to such activities readily with a high degree of accuracy.

Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.

As defined in Va. Code Ann. §44-146.16 means (i) any man-made disaster, including any condition following an attack by any enemy or foreign nation upon the United States resulting in substantial damage of property or injury to persons in the United States including by use of bombs, missiles, shell fire, or nuclear, radiological, chemical, or biological means or other weapons or by overt paramilitary actions; terrorism, foreign and domestic; cyber incidents; and any industrial, nuclear, or transportation accident, explosion, conflagration, power failure, resources shortage, or other condition such as sabotage, oil spills, and other injurious environmental contaminations that threaten or cause damage to property, human suffering, hardship, or loss of life and (ii) any natural disaster, including any hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave, earthquake, drought, fire, communicable disease of public health threat, or other natural catastrophe resulting in damage, hardship, suffering, or possible loss of life.

Final destruction or transfer of records to the proper archival repository. 

A quasi endowment that permits divestment of principal provided (1) it has been invested in the account for at least five years and (2) divestment is made according to the plan submitted at the time the request for the endowment creation was made.

A person who is authorized to drive University-owned vehicles on University business.