Text, numbers, graphics, images, sound, or video and in any format, electronic or paper. The University regards data maintained in support of a functional unit's operation as University data if they meet at least one of the following criteria: If

1. at least two administrative operations of the University use the data and consider the data essential;
2. integration of related information requires the data;
3. the University needs to verify the quality of the data to comply with legal and administrative requirements for supporting statistical and historical information externally;
4. a broad cross section of University employees refers to or maintains the data;
5. the University needs the data to plan; or
6. created, received, maintained, and/or transmitted in the course of meeting the University’s teaching, research, public service, and healthcare missions.

Some examples of such University-owned data include student course grades, patient records, employee salary information, research, vendor payments, and the University's annual Common Data Set.

University (Academic Division, the Medical Center, and the College at Wise) officials who have responsibility for determining the purpose and function of data within their assigned data domains. They (1) work to protect the accuracy, integrity, and (as appropriate) confidentiality of data; (2) have final sign-off authority for users seeking to access, retrieve, manipulate, or view data for their respective data domains. May delegate final sign-off authority to Deputy Data Stewards they appoint, but retain accountability for decisions; and (3) work to make certain users have an understanding of the data to which they have access.

A calendar day.

The UVA official who makes final determinations on allegations of research misconduct and any responsive institutional actions. Currently, this individual is the Vice President for Research and Graduate Studies.

A woman who has voluntarily informed the licensee, in writing, of her pregnancy and the estimated date of conception. The declaration remains in effect until the declared pregnant woman withdraws the declaration in writing or is no longer pregnant.

Students who are not taking new courses or pursuing research, but who need to be affiliated at the University for certain administrative reasons before receiving their degree, including finishing incompletes, paying an outstanding University financial obligation, or receiving official transcripts of approved transfer credit.

Method for processing transactions when a purchase order or a requisition is not required.

Master Keys issued to Deans/Department Heads for the access needs of multiple users within a department subject to approval by and in accordance with the Facilities Management Lock Shop’s key control practices for secure and auditable use.

Includes all University academic and Health System departments.

A financial instrument or contract whose value is derived from the performance of underlying market factors, such as interest rates. For purposes of the policy, they are used to manage the risk of interest rate fluctuations.

An individual designated by the employee’s supervisor or the supervisor’s manager to approve on his/her behalf, reimbursements related to cash advances, purchases, travel, etc. The selected individual is one who has the appropriate knowledge and authority to do so. The Designated Approver cannot approve his/her own travel reimbursement.

An employee whose assigned job duties and responsibilities are considered critical to maintaining the essential operations of the University when changes in operating status occur due to an emergency event. Designated employees are first responders needed to meet the immediate needs of students, patients, research programs, or general operations.

An individual designated by another to act on their behalf. The selected individual is one who has the appropriate knowledge and authority to approve expense reports. The designee cannot approve his/her own expense report unless they are a self-approver.

A base pay adjustment that usually reflects specified job conditions (shift, hazards, etc) and/or makes salaries competitive with the market. Differentials may be applied to UVa Job Titles, geographic locations, or individual positions in the University.

Costs which can be identified specifically with a particular sponsored program or project, an instructional activity, or any other institutional activity that can be directly assigned to such activities readily with a high degree of accuracy.

Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. This information may be released by the University unless the student requests the restriction of its release.

Directory information includes the student's name; home and school address; home and school telephone number; e-mail address; UVA computing ID; date of birth; place of birth; country of citizenship; major field of study; school of enrollment; location of attendance; full-time/part-time status; level and year in school; medical residency placement; expected graduation date; participation in officially recognized activities and sports; weight and height of the members of athletic teams; dates of attendance; candidacy for degree; degrees, honors, scholarships, and awards received; the most recent previous educational agency or institution attended; the names of a student's parents or guardians; any unique identifying number created for the purpose of compiling, releasing, or transmitting directory information; and photographic images of the student.

Further, it is the practice of the University not to publish a student's Directory Information to the public and generally to restrict access to Directory Information to University-affiliated persons who have NetBadge access.

Final destruction or transfer of records to the proper archival repository. 

A Quasi Endowment that permits divestment of principal provided (1) it has been invested in the account for at least five years and (2) divestment is made according to the plan submitted at the time the request for the endowment creation was made.

Travel within the United States.