Text, numbers, graphics, images, sound, or video and in any format, electronic or paper. The University regards data maintained in support of a functional unit's operation as University data if they meet at least one of the following criteria: If

1. at least two administrative operations of the University use the data and consider the data essential;
2. integration of related information requires the data;
3. the University needs to verify the quality of the data to comply with legal and administrative requirements for supporting statistical and historical information externally;
4. a broad cross section of University employees refers to or maintains the data;
5. the University needs the data to plan; or
6. created, received, maintained, and/or transmitted in the course of meeting the University’s teaching, research, public service, and healthcare missions.

Some examples of such University-owned data include student course grades, patient records, employee salary information, research, vendor payments, and the University's annual Common Data Set.

University (Academic Division, the Medical Center, and the College at Wise) officials who have responsibility for confirming that requests for access correctly map to what the data users need in the way of access to the specific components of a given application required to perform job duties, and for which they have appropriate training. (The Data Access Approver will be either the Data Steward, the Deputy Data Steward, or the Executive Data Steward.)

Individuals who acknowledge acceptance of their responsibilities, as described in this policy, and its associated standards and procedures, to protect and appropriately use data to which they are given access; and meet all prerequisite requirements, e.g., attend training before being granted access.

The UVA official who makes final determinations on allegations of research misconduct and any responsive institutional actions. Currently, this individual is the Vice President for Research.

An individual who has voluntarily informed the licensee, in writing, of their pregnancy and the estimated date of conception. The declaration remains in effect until the declared pregnant worker withdraws the declaration in writing or is no longer pregnant.

A student enrolled in any undergraduate or graduate degree-granting program at the University. Graduate degree-seeking students include those students enrolled in one of the University’s two professional schools (Law, Medicine).

Master Keys issued to Deans/Department Heads for the access needs of multiple users within a department subject to approval by and in accordance with the Facilities Management Lock Shop’s key control practices for secure and auditable use.

Individuals who authorize or reject access requests based upon approval criteria established by the Data Stewards who appoint them.

Persons designated to extend conditional offers of employment to faculty members in the academic areas of the University on behalf of the University. The president, the executive vice president and provost, and academic deans and the University librarian are designated academic hiring officials. Hiring authority may be delegated in writing by one of these individuals with the written approval of the president or the executive vice president and provost.

An individual who is authorized to extend a conditional offer of employment to individuals on behalf of the University. The president, vice presidents, academic deans of the University’s schools, and the University librarian are designated hiring officials. Hiring authority may be delegated in writing by one of these individuals with the approval of the president or the appropriate vice president.

An annual plan jointly developed by the supervisor and employee that documents the employee’s career development goals and supporting actions for the performance period.

Care, guidance, control, or supervision of minors in one-to-one or group settings.

A system for electronically placing an employee's earnings in a checking or savings account at the Federal Reserve affiliated bank or financial institution of the employee's choice; also known as Electronic Funds Transfer (EFT).

A mental or physical impairment that substantially limits one or more major life activities.

Final destruction or transfer of records to the proper archival repository. 

A Quasi Endowment that permits divestment of principal provided (1) it has been invested in the account for at least five years and (2) divestment is made according to the plan submitted at the time the request for the endowment creation was made.