Policy Directory by Glossary Terms

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Name Description
General Academic Management Policy

Policy established under the President's authority that significantly affects activities under the authority of two or more schools.

General Administrative Policy

Policy established under the President’s or the Executive Vice President & Chief Operating Officer’s authority that significantly affects activities under the authority of two or more vice presidents or equivalent University officers, except for Area-specific Administrative Policy.

General Assets

This includes furniture, appliances, vehicles, vessels, fixtures, fittings, collections, and equipment unrelated to information technology.

General Faculty

The term “general faculty” came into use around the start of the 20th century to refer to all faculty members at the University, each of whom held tenure or were eligible for tenure in one of the University’s schools. Today, the General Faculty encompasses all academic faculty at the University and convenes once each academic year to approve the conferral of degrees in each school of the University. In the 1970’s, the University began to hire faculty members who would not be eligible for tenure. They were called “general faculty members” because they were members of the General Faculty but did not hold tenure in a school.

General Faculty Members

Tenure-ineligible salaried faculty positions that focus on teaching, research, professional practice in an academic discipline, academic librarianship, or clinical service, or provide high-level administrative or professional services in support of the institution’s academic mission.

General Funds

General tax revenues that are appropriated by the Virginia General Assembly for the use of the institution.

General Public

The general public includes all visitors to the University who are not officially affiliated with the institution.

Generally Accepted Accounting Principles (GAAP)

Widely accepted set of rules, conventions, standards, and procedures for reporting financial information.

Gift Worktag

The financial data that is used for pledges, outright contributions received from private sources, or activities supported by an external party (i.e., donor).


Pledges, outright contributions received from private sources, or activities supported by an external party (i.e., donor) in exchange for which no goods or services are expected, implied or forthcoming to the donor, and in which no proprietary interests are to be retained by the donor.

Gifts or Other Special Benefits

Money, meals, loans, entertainment, advances, favors, special discounts, certificates, coupons, services, free merchandise or any other thing of value other than frequent flyer miles, hotel points, and rental car points.

Good Faith Allegation

Allegation made with the honest belief that research misconduct may have occurred. An allegation is not in good faith if it is made with knowing or reckless disregard for information that would negate the allegation.


Tangible property for sale, lease, or rental (i.e., merchandise, commodity, etc.).

Governmental Accounting Standards Board (GASB)

The independent organization that establishes standards of accounting and financial reporting for U.S. state and local governments, including public institutions of higher education.

Governmental Function

An activity undertaken by a government, such as national defense, intelligence missions, firefighting, search and rescue, law enforcement (including transport of prisoners, detainees, and illegal aliens), aeronautical research, or biological or geological resource management.

Government–Furnished Equipment (GFE)

Equipment provided by a federal sponsor where title remains with the federal government and does not become University property.

Grace Period

A maximum of up to two hours past the start of the normal shift to report to work.

Graduate Assistantship

A form of graduate student employment that involves a supervised educational experience, wages, and tuition aid (see Section 6: “Qualified Assistantships and Tuition Remission” below). Graduate assistantships at the University include graduate teaching assistants (GTAs) and graduate research assistants (GRAs). (For further detail see Section 1: “Types of Assistantships” below.)

Graduate Medical Education (GME) Trainee

An individual who is employed by the University of Virginia Medical Center as a trainee in an Accreditation Council for Graduate Medical Education (ACGME) accredited or non-ACGME accredited post-graduate training program.

Graduate Teaching Assistants (GTAs)

Graduate students who have instructional assignments in classrooms or laboratories.

Grant Worktag

The financial data that is used for activity that meets the University’s policy definition of a sponsored program (e.g., federal, state, local, and private).

Greenhouse Gas Emissions

Emissions which occur during the combustion of fossil fuels such as natural gas, fuel oil, diesel, gasoline, kerosene, propane, and coal. These are typically calculated based on metric tons of equivalent carbon dioxide (MTeCO2).


An unresolved complaint concerning the application of University policy, practice, or procedure that is communicated in writing by a University staff employee to an appropriate University official, usually the employee’s supervisor.

Group Travel Involving Students

UVA faculty-led study abroad programs and travel of groups for University-related purposes led/organized by UVA faculty, staff, or students.