Policy Directory by Glossary Terms

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Major Capital Projects Program

The rolling ten year capital project plan, updated every two years and approved by the Board of Visitors.

Major Disaster

An official status declared by the President of the United States when he deems that federal assistance is needed under the Strafford Act (P.L. 93-288 as amended) to supplement state, local, and other resources to deal with the effects of a variety of natural or man-made catastrophic events.

Management Agreement

The agreement between the University and the Commonwealth required by Subsection D of §23.1-1004 of the Restructuring Act.

Management Plan

For this policy, an action plan to address a financial conflict of interest, which can include reducing or eliminating the financial conflict of interest, to ensure, to the extent possible, that the design, conduct, and reporting of research will be free from bias.


The individual employed by the University of Virginia to whom another University employee, Foundation Employee, or other non-affiliated person (e.g., visiting scholar, contractor, consultant, etc.) directly reports.

Managerial & Professional Staff Employee (M&P)

University staff employees who manage a division or subdivision of a major academic or administrative unit and/or exercise significant knowledge, discretion and independent judgment gained through advanced education or experience. This category includes coaches, other than Head or Associate Head Coaches/Coordinators, on individually negotiated contracts. M&P Staff are typically exempt employees under the provisions of the Fair Labor Standards Act (FLSA), and therefore not subject to the FLSA provisions governing the payment of overtime.

Mandated Reporters

Those persons who, in their professional or official capacity, are required to report instances of suspected child abuse and neglect to Social Services.

Mandatory Cost Sharing

Cost sharing required by the sponsor as a condition of obtaining an award. Such requirements are generally incorporated in the funding opportunity announcements or solicitations or required by legislation and will be considered as an award requirement by the sponsor.

Man–made Disaster

An event caused by the action of one or more persons that imperils life and property and produces danger or the imminent threat of danger through exposure to biological, chemical, or radiological hazards, as defined in Va. Code §44-146.16. Examples include large spills resulting from transportation or industrial accidents, and effects of terrorist acts. Some man-made disasters may also be called technological disasters.

Marketable Security

Any security, stock, debenture, share or other interest capable of being sold in a liquid market or readily converted to cash.

Market–Based Pay Ranges

A salary range for a UVa Job Title, based on market pay survey information from reliable primary and/or third party sources. This data reflects salary levels for similarly situated positions in the talent pool from which the University recruits its employees. Each range has a lower reference, a competitive range, and an upper reference.

Mass Digital Communication

A digital communication to 500 or more constituents, whether in total or segmented at the individual level or in small groups, and regardless of whether from a single sender or grouped senders, that use data from a University database and a digital communications tool.

Mass Electronic Mailing

Either (1) a single electronic mailing received by 1,000 or more email addresses; or (2) multiple electronic mailings of the same content received by a total of 1,000 or more email addresses.

Mass Transit Standards

A passenger transportation system in which the vehicle capacity for transporting passengers is greater than 18 passengers with a passenger count of 30 passengers per hour or more.

Master Key

By distinction of its unique “cut,” this is a key capable of unlocking multiple uniquely pinned locks, therefore performing as multiple keys.

Maximum Permissible Exposure (MPE)

The level of laser radiation to which a person may be exposed without hazardous effect or adverse biological changes in the eye or skin.

Medical Center Employees

Individuals employed by the University of Virginia Medical Center in any capacity.


A University unit that accepts payment cards (MasterCard, Visa, Discover, and American Express) as payment for goods or services. Merchant also includes any University-affiliated party that directly or indirectly accepts funds from payment cards under the University’s merchant account managed by University Payment Card Services and has agreed to abide by applicable policies and associated procedures.

Merchant Account

A unique identification number assigned to a merchant by MasterCard/Visa/Discover and American Express that binds the merchant to Payment Card Rules and Regulations.

Merit Increases

Base pay adjustments which vary based upon an employee’s overall performance contribution, as measured by the annual performance evaluation. If an employee’s base pay is at or above the upper reference for the pay range, the merit amount may be provided as a one-time payment, rather than as a base pay adjustment.

Messenger Mail
Mail/Correspondence sent out by UVa departments for delivery to addresses within the University system.
Metal Detection Equipment

An instrument which detects the presence of metal, including a handheld unit used to scan individuals or a standing structure which a person passes through.

Micro Business

Certified small business that has no more than 25 employees and no more than $3 million in average annual revenue over the three-year period prior to their certification.

Military Service Marks

Those emblems, coats of arms, initials, symbols and other military identifiers used by the Department of Defense and Military Departments for official purposes, including the marks displayed below:



Minor (child)

An individual under the age of 18.

Minor Children

Children under the age of 18.

Minority Individual

An individual who is a citizen of the United States or a legal resident alien and who satisfies one or more of the following definitions:

Minority-owned Business Enterprise

A business that is at least 51 percent owned by one or more minority individuals who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51 percent of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals who are U.S. citizens or legal resident aliens, and both the management and daily business operations are controlled by one or more minority individuals, or any historically black college or university, regardless of the percentage ownership by minority individuals or, in the case of a corporation, partnership, or limited liability company or other entity, the equity ownership interest in the corporation, partnership, or limited liability company or other entity.


Any false, erroneous, or misleading statement made directly or indirectly, in writing, visually, orally, or through other means, including any statement that has the likelihood or tendency to deceive.

Model Aircraft

An unmanned aircraft that is: (1) capable of sustained flight in the atmosphere; (2) flown within visual line of sight of the person operating the aircraft; and (3) flown for hobby or recreational purposes.

Moderately Sensitive Data

See the definition of Sensitive Data.

Modified Total Direct Costs (MTDC)

All direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000.

Monetary Awards
  • Those paid by any negotiable instrument (cash, check, money order and direct deposit);
  • Any item that can be readily converted to cash, such as savings bonds or refundable gift certificates; or
  • Gift cards/certificates for any amount.
Motorized Scooter

Every vehicle, regardless of the number of its wheels in contact with the ground, that (i) is designed to allow an operator to sit or stand, (ii) has no manufacturer-issued vehicle identification number, (iii) is powered in whole or in part by an electric motor, (iv) weighs less than 100 pounds, and (iv) has a speed of no more than 20 miles per hour on a paved level surface when powered solely by the electric motor. "Motorized scooter" includes vehicles with or without handlebars but does not include "electric personal assistive mobility devices." (As defined in Virginia Code § 46.2-100.)

Motorized Utility Vehicle (MUV)

A vehicle that is either rented or owned by the University and powered by an electric or internal combustion motor that is not intended for road use, nor licensed under the laws of the Commonwealth of Virginia. Examples include, but are not limited to: golf carts, Cushman vans, Kubotas, Bobcats, utility vehicles, Gators, Rough Terrain Vehicles, All Terrain Vehicles, and other similar vehicles.


Actions to change a place of primary or permanent residence.

Moving Agreement

An agreement to repay moving expenses if the employee remains in the employment of the University from the first day in the new position until twelve (12) months thereafter, or as specified in the Moving Agreement. The agreement must be signed prior to an employee receiving any reimbursement.

Moving and Relocation Assistance

Payment(s) made as a taxable benefit to or on behalf of an incoming employee to assist with their personal moving, relocation, and employment costs. This is intended to cover house-hunting costs; packing and transporting household goods, furnishings, and personal effects of the employee and members of the employee’s household; and transportation and lodging for the employee and members of the employee’s household while moving. The Moving and Relocation Assistance is the total amount authorized to be paid for the employee's relocation costs.

Moving Expenses

Expenditures for transporting the employee, family, household goods and personal effects from the former residence to the new residence.


Units used to express a quantity of radiation dose.

Musculoskeletal Conditions

Circumstances that cause muscle aches and pains usually due to working in awkward positions.