Policy Directory by Glossary Terms

The logbook of all processes and procedures performed in the course of research which shall be kept in such a manner as to enable an investigator to reproduce the steps taken.

Any sworn law-enforcement officer who has the duty and obligation to enforce the penal or traffic laws of the Commonwealth of Virginia, or any portion thereof, as certified by his appointing authority and including, but not limited to, any person appointed pursuant to §§ 4.1-100, 9.1-101, 15.2-1609, 15.2-1700, 23.1-809, 29.1-200, 30-34.2:1, 52-1, 53.1-1, 53.1-143, and 66-25.3 of the Code of Virginia; any attorney for the Commonwealth as provided in § 18.2-308 B 9 of the Code of Virginia; any conservator of the peace exempt from § 18.2-308 A of the Code of Virginia pursuant to § 18.2-308 C 4 of the Code of Virginia; and any sworn federal law-enforcement officer or agent and any law-enforcement agent of the armed forces of the United States who is authorized to carry a weapon by federal law and who is within his territorial jurisdiction or who is contracted with the university to provide services within the university's territorial jurisdiction and who is on duty or providing services to the university.

Any activity that involves the incidental disturbance of LBP, including repair, surface preparation or repainting of surfaces that contain LBP, or the removal/disturbance of building components containing LBP. This does not require State-Licensed Contractors, Workers or Supervisors, but does require OSHA and EPA compliance.

An assessment performed by a State Licensed LBP Inspector/Risk Assessor of the condition of LBP and the relative hazard potential resulting from its presence. This assessment includes a combination of visual inspection of painted surfaces, settled dust testing, soil testing and a report detailing the results and plans for proper in-place management to insure the safety of building residents, occupants, visitors and maintenance/custodial personnel, until such paints are properly removed.

A web-based content submission interface that provides the platform for content uploading, queuing, review and approval prior to the content being added to a playlist (www.atuva.net).

A vehicle that is licensed for road use which by agreement has been leased or rented by the University from a third party for University business use and is not owned by the University.

An authorized absence from work for various reasons such as vacation, personal illnesses, family illnesses, bereavement, attend to personal business, etc. Most types of leave are paid. However, unpaid leave time may be granted under some circumstances.

Begins with the first day of the pay period which includes January 1 (known as pay period 1) and ends on the last day of the pay period preceding pay period 1 of the following year.

Approved temporary reduction of a faculty member’s workload accompanied by a commensurate reduction in salary (for example, a faculty member who is approved for half-time leave retains approximately half of his/her regular responsibilities for a specified period of time, during which he/she receives 50% of his/her salary). A faculty member on leave with partial pay usually retains full-time benefits, including health insurance, although the employer’s retirement contribution during the period of leave will vary depending on the type of leave. For most types of leave with partial pay, the faculty member’s reduced salary must be sufficient to allow for deduction of the employee’s share of the health insurance premium.

Approved temporary reduction of a Professional Research Staff member’s workload accompanied by a commensurate reduction in salary (for example, a Professional Research Staff member who is approved for half-time leave retains approximately half of their regular responsibilities for a specified period of time, during which the Professional Research Staff member will receive 50% of their salary).

Approved absence of up to two consecutive years from the University during which a faculty member does not receive salary; availability of benefits during a leave without pay depends on the type of leave.

Approved absence of up to two consecutive years from the University during which a Professional Research Staff member does not receive salary.

For the purposes of tracking unpaid leave taken by faculty under the federal government’s Family and Medical Leave Act, the leave year begins each year on the first day of the pay period that includes January 1. Otherwise, faculty leave periods that reset annually (i.e., annual leave) do so at the start of each fiscal year.

For the purposes of tracking unpaid leave taken by professional research staff under the federal government’s Family and Medical Leave Act, the leave year begins each year on the first day of the pay period that includes January 1. Otherwise, Professional Research Staff leave periods that reset annually (i.e., annual leave) do so at the start of each fiscal year.

Verbatim or summary notes of classroom lectures in/for courses at the University of Virginia.

The University as a recipient of a Commonwealth of Virginia Radioactive Materials license issued under the regulations in the Virginia Administrative Code (VAC) 12 VAC5-481.

A charitable remainder trust, charitable gift annuity, or pooled income fund contribution.

Any term or permanent insurance policy including whole life, universal life, variable life, and variable universal life, for which the University or a University-Associated Organization may be named as owner and beneficiary or simply named as beneficiary.

Metadata, including the electronic thesis or dissertation (ETD) author, title, and abstract, that is publicly available through the University Library but the full content of the ETD is restricted to UVA users who possess valid network access, as well as any member of the public accessing the UVA network on Grounds.

A University Executive & Senior Administrative staff position having a defined term renewable for successive terms, usually ranging from one to three years.

A University Executive & Senior Administrative staff position having a defined term renewable for successive terms, usually ranging from one to three years.

Restricted and unrestricted resources composed of gifts, endowments, and endowment income. Some exceptions to State and Sponsored Program limits can be processed using these funds.

A contract between a filmmaker and a property owner permitting use of the property in a specified work. Location agreements allow the filmmaker to enter University property for the purpose of filming and address the filmmaker’s right to use the recording, insurance and liability requirements, and restrictions on use of the University’s trademarks.

The placement of a Lock Out Device including a padlock on the Energy Isolating Device of a piece of equipment, machinery, or system. The placement is done in accordance with the department’s established procedures to ensure the energy isolation device and equipment being controlled cannot be operated until the lock out device is removed. Only the Authorized Person who placed the lock on can remove it at the completion of the job. Procedures must include those conditions when personnel other than the Authorized Person can also be affected by accidental release of hazardous energy. An example would be multiple personnel performing work activities in a controlled space (e.g., electrical power has been secured to a work area, equipment, machinery, or system). During Lock Outs by multiple personnel, the equipment, machinery, or system must remain secured until the last Authorized or Affected personnel has completed their work task and has removed their lock.

A device that uses a positive means such as a lock to hold an Energy Isolation Device safely and prevent the start up of a machine or equipment. Lock Out devices include valve wheel covers, ball valve locks, locks for circuit breakers, and plug and switch plate locks.

An individually keyed padlock personally assigned to an Authorized Person or Affected Person that is used with a lock out device to control and isolate energy sources.

A graphic representation or symbol of the University’s name, trademark, abbreviation, etc., often uniquely designed for ready recognition.

An investment pool managed by the University of Virginia Investment Management Company which invests the commingled assets of the University, Medical Center, and University-Associated Organizations to maximize long-term returns commensurate with the risk tolerance of its investors.