Policy Directory by Glossary Terms

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Name Description

Drawing in and exhaling an aerosol, commonly called vapor; the act of using an electronic cigarette.


Any entity that supplies goods or services.

Violence Prevention Committee and Threat Assessment Team (TAT)

A multi-disciplinary team comprised of various University and Medical Center personnel responsible for developing and executing policies and procedures for the prevention of violence on Grounds, including assessment of and intervention with individuals whose behavior poses a threat to the safety of the University community.


A document that allows a non-immigrant alien from a foreign country to travel to a U.S. port-of entry, and request permission of the U.S. immigration inspector to enter the U.S. Issuance of a visa does not guarantee entry to the U.S. The Customs and Border Protection Officer at the port-of-entry determines whether the non-immigrant alien can be admitted and decides how long the non-immigrant alien may stay for any particular visit.

  • B-1 and B-2 Visas: The most common non-immigrant visa also known as the “visa for temporary visitors for business or pleasure” is used for persons desiring to enter the U. S. temporarily for Business (B-1) or for pleasure, tourism, or medical treatment (B-2). Business reasons include “usual academic activity or activities” such as lecturing; attending meetings; and sharing knowledge, experience, or skills in master classes, readings, and performances.

  • J-1 Visa: Non-immigrant visa issued by the U.S. to exchange visitors participating in programs that promote cultural exchange, especially to obtain medical, scientific, or educational training within the U.S. J-1 visitors may remain in the U.S. until the end of their exchange program, as specified on form DS-2019.

Visa Waiver Program (VWP)

Enables citizens of participating countries meeting the Visa Waiver Program requirements to travel to the U. S. for business or tourism (visitor [B] visa purposes only) for stays of 90 days or less without obtaining a visa. Non-immigrant alien visitors cannot extend their stay.

Visiting Appointment

An appointment at another institution or organization for a short term, usually one year or less, during which time the faculty member is on leave from the University.

Visiting Faculty

Visiting faculty receive academic appointments at the University to participate in teaching, research, or clinical work in a sponsoring department or school while maintaining affiliation with their primary place of employment. They may serve as the instructor of record for courses offered for credit at the University.

Visiting Faculty and Staff

An individual working on a temporary basis at the University and not receiving compensation from the University's academic division.  (Examples of visiting faculty and staff include, but are not limited to: visiting research assistants, visiting scholars and ROTC.)

Visiting Graduate Researcher (VGR)

Status for a non-degree-seeking and non-credit earning graduate student that is determined by their continued enrollment as a student in good standing in a graduate-level degree-seeking program at another institution of higher education, while in residence at UVA for the purposes of conducting research, often for short and irregular periods. VGRs are not enrolled as students at UVA.

Visiting Graduate Researcher Term

A monthly course in the non-credit career of the University’s Student Information System.

Visiting Scholar

Visiting scholars receive appointments at the University to participate in scholarly or research activities in a sponsoring department or school while maintaining affiliation with their primary place of employment. They are not considered faculty, and thus may not serve as the instructor of record for any course offered for credit at the University.

Visiting Student

A non-degree-seeking student who is enrolled in a degree-granting program at another institution.

Visual Line of Sight

The ability of the Remote Pilot in Command to see the aircraft at all times when in flight using the unaided eye with sufficient clarity to determine the aircraft’s location, attitude, altitude, and direction of flight, and to avoid other aircraft or hazards.

Visual Observer

A person who has been designated to assist the Remote Pilot in Command in complying with his or her See and Avoid duties and maintain a lookout for other aircraft or hazards that may affect the safety of flight.

Voluntary Committed Cost Sharing

Sharing costs of a sponsored program when it is not required by the sponsor but offered by the Principal Investigator in the proposal budget or budget justification as a commitment to the project. When the proposal is awarded by the sponsor, the voluntary cost sharing commitment becomes part of a binding agreement and an award condition. Voluntary committed cost sharing must be tracked, documented, and reported (when required) to sponsors.

Voluntary Uncommitted Cost Sharing

Sharing costs of a sponsored program which are over and above proposed and awarded commitments. Such cost sharing does not need to be tracked, documented, or reported to sponsors. For example, key personnel committed to and charged 25% of the Institutional Base Salary to the project but spent 35% of his/her research effort on the project. The additional 10% is voluntary uncommitted cost sharing.


An individual permitted under specific conditions to perform agreed upon activities on behalf of the University, but not in an employment capacity and therefore is not entitled to compensation and employment benefits.


VWB (Visa Waiver for Business) and VWT (Visa Waiver for Tourism) travelers are required to have a valid authorization through the Electronic System for Travel prior to travel to a U.S. port-of-entry.