Policy Directory by Glossary Terms

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Unwelcome conduct directed against a person based on one or more of that person’s protected characteristics or statuses, which conduct is so severe or pervasive that it interferes with an individual’s employment, academic performance or participation in University programs or activities, and creates a working, learning, program or activity environment that a reasonable person would find intimidating, hostile or offensive.

Harmful Air Contaminants

Includes, but is not limited to, dusts, fibers, smoke, sprays, aerosols (including biologically-derived), gases, fumes and vapors.

Hazard Assessment Survey (HAS)

A walk-through survey of work areas for the purpose of identifying sources of hazards to faculty, staff or students. Basic categories that should be considered include, but are not limited to: impact from flying objects, moving machinery or falling objects; penetration from sharp objects that can pierce the feet or cut hands; compression (roll over of loads or heavy materials); exposure to harmful dust or chemicals; exposure to high heat or temperature extremes; exposure to light (optical) radiation from welding operations or work with lasers and electrical hazards; and exposure to noise.

Hazardous (Chemical) Waste

According to the Environmental Protection Agency and the Virginia Department of Environmental Quality, any waste or combination of wastes which pose a substantial, present or potential, hazard to human health or living organisms because such wastes are non-degradable or persistent in nature or because they can be biologically magnified, or because they can be lethal, or because they may otherwise cause or tend to cause detrimental cumulative effects.

Hazardous (Chemical) Waste at the University of Virginia may include but is not limited to the following:

  • Out of date chemicals.
  • Waste from laboratory processes.
  • Waste from maintenance processes.
  • Waste from landscaping and turf management processes (e.g. fertilizers and pesticides).
  • Waste from construction processes.
  • Spent batteries, aerosol cans, fluorescent light bulbs, and ballasts.
  • Spent or discarded pharmaceuticals.
Hazardous Chemical

Any chemical that can cause a physical and/or a health hazard. Hazardous chemicals include but are not limited to: cancer- causing agents (carcinogens), reproductive toxins (teratogen, mutagen), acute toxins, corrosives, irritants, sensitizers, and flammables.

Hazardous Equipment

Powerful equipment which presents risk of injury through mechanical or physical forces such as but not limited to: high speed cutting blades, drills, lathes, computer numerical control milling and routing machines, plasma cutters, systems involving high pressure or vacuum, etc.

Hazardous Materials

Agents, whether solid, liquid or gas, that can harm persons or other living organisms, property or the environment. These would include materials which are radioactive, biological, flammable, explosive, corrosive, or toxic.

Hazardous Materials (1)

Hazardous chemical, biological, or radiological materials. A hazardous chemical is any chemical that can cause a physical and/or a health hazard. Hazardous chemicals include, but are not limited to, cancer- causing agents (carcinogens), reproductive toxins (teratogen, mutagen), acute toxins, corrosives, irritants, sensitizers, and flammables.


Freedom from physical pain or disease.

Health Insurance Subsidy

A payment made by a school or unit of the University to the University on behalf of a graduate student.

Healthcare Provider

Healthcare providers include: (1) doctors of medicine or osteopathy who are authorized to practice medicine or surgery (as appropriate) by the state in which the doctors practice; (2) any other person determined by the Secretary of the Department of Labor to be capable of providing health care services; and (3) others capable of providing health care services to include only podiatrists, dentists, clinical psychologists, optometrists, chiropractors, nurse practitioners and nurse-midwives authorized to practice in the state and performing within the scope of their practice as defined under state law. This also includes Christian Scientist practitioners listed with the First Church of Christ, Scientist in Boston, although an employee or family member may be required to submit to a medical examination for a second or third opinion (not treatment) from a non-Christian Science practitioner.

Highly Sensitive Data

Data that require restrictions on access under the law or that may be protected from release in accordance with applicable law or regulation, such as Virginia Code § 18.2-186.6. Breach of Personal Information Notification. Highly Sensitive data (HSD) currently include personal information that can lead to identity theft. HSD also includes health information that reveals an individual’s health condition and/or medical history.

Specific examples include, but are not limited to:

  • Any store or file of passwords or user-ids and passwords on any multi-user system or computer.
  • Personal information that, if exposed, can lead to identity theft. This may include a personal identifier (e.g., name, date of birth) as well as one of the following elements:
    • Social security number;
    • Driver’s license number or state identification card number issued in lieu of a driver’s license number;
    • Passport number;
    • Financial account number in combination with any required security code, access code, or password that would permit access to a financial account;
    • Credit card or debit card number, including any cardholder data in any form on a payment card: or
    • Military Identification Number.
  • Health information, which is any information that, if exposed, can reveal an individual’s health condition and/or history of health services use, including information defined by Health Insurance Portability and Accountability Act (HIPAA) as protected health information (PHI).
  • Cardholder Data (CHD): Primary cardholder account number that identifies the issuer and a particular cardholder account, which can include cardholder name, expiration date and/or service code.

Note that credit card numbers can never be stored either alone or in combination with any other identifiers.

Also considered HSD are any form of personally identifying information in combination with social security number (SSN), driver’s license number, passport number, financial account number and required security code, and/or military ID number. For example, computing ID and driver’s license number, or home address and SSN.

Hispanic American

A person having origins in any of the Spanish-speaking peoples of Mexico, South or Central America, or the Caribbean Islands or other Spanish or Portuguese cultures and who is regarded as such by the community of which this person claims to be a part.

Historically Black College or University (HCBU)

Includes any college or university established prior to 1964 whose principal mission was, and is, the education of black Americans; accredited by a nationally recognized accrediting agency or association determined by the Secretary of Education.


A token of appreciation paid to an individual for services performed for which payment is not required. The services involved vary but are generally associated with oral presentations made at University sponsored functions. The arrangement between the individual and the University is informal. It does not involve a contract, and invoicing is not required. An employee may not receive an honorarium from the University.

HooView Network

A network of video display screens mounted in buildings on the University of Virginia Grounds which are connected to a central content server maintained by ITC.  Locations of screens presently connected to the HooView network include Newcomb Hall, the Aquatics and Fitness Center, Clemons Library and Thornton Hall. The HooView Network does not include display screens located at the Darden School and in University dining facilities.


A work arrangement where the employee works from an alternate work location at a state agency site that is closer to the residence of the employee than their University work site. The alternate work site may be any state agency work site that provides broadband internet access. 

Hours Worked

The Fair Labor Standards Act currently defines “hours worked” as “all time spent in physical or mental exertion controlled or required by the employer and pursued necessarily and primarily for the benefit of the employer or his business.” Hours worked includes all time the employee in a non-exempt position is performing work for the employer. Paid time off, paid holidays, and other University special paid event times do not qualify as “hours worked.”

Household Goods

Furniture, appliances, and other items used for furnishing and maintaining a residence.

Human Resources Management System (HRMS)

The current human resources management system or human resources information system used for tracking and maintaining an electronic record of employee time and attendance, leave, benefits administration, pay details, performance management, and related human resources documentation.

Human Subject

An individual, including that individual’s data and biospecimens, who meets the definition of “human subject” in 45_CFR_46 and/or 21_CFR_56 and/or “subject” in 21_CFR_812.

Human Subjects Research

All research meeting the definition of ‘research’ performed with ‘human subjects’ as defined in the Federal Common Rule (45CFR, Part 46 and 21CFR Part 56), regardless of the source of research funding or whether the research is otherwise subject to federal regulation. In the event that the Common rule definitions of ‘human subject’ or ‘research’ are modified through rule-making, any such revisions shall apply for the purposes of this policy.

Hyperlink or hypertext link

A logo, text, or other identifier incorporating a link to a Web site external to the University of Virginia, placed on a UVA Web page without compensation.