Policy Directory by Glossary Terms

Property, other than real property, whose value is derived from its physical existence. Tangible personal property includes, but is not limited to, artwork, antiques, automobiles, books, maps, archival material, technology hardware, furnishings, appliances, office and other equipment, and personal items not owned by the University.

Property, other than real property, which may be seen, weighed, measured, felt, or touched, or is in any other manner perceptible to the senses. Under Virginia law, the term "tangible personal property" does not include stocks, bonds, notes, insurance, or other obligations or securities (as defined in VA Code § 58.1-602).

The number used to identify the University of Virginia for Federal and State tax matters. The Tax Identification Number may also be referred to as the Employer Identification Number (EIN) or Federal Employer Identification Number (FEIN). 

Debt issued and managed (1) by the University; or (2) by a State authority at the request of the University and for which the University pays its pro-rata share of the debt service.

A data repository and reporting tool developed in-house for Tax Exempt Debt Compliance to assist with post-issuance debt compliance requirements.

A document that sets forth the specific physical, electronic, and procedural controls that will be taken to prevent unauthorized access to or export of controlled technology. (A template TCP is available on the forms page of the Office of Research Security website.)

A structure, enclosure, or shelter, with or without side-walls or drops, constructed of fabric or pliable material supported by any manner except by air or the contents that it protects.

An appointment to the Faculty of indefinite duration.

An appointment to the Faculty that allows for tenure consideration within a pre-defined period, referred to as the “probationary period,” specified in the employment agreement or in policy.

There are no terms that require definition.

Include:

• Direct Aid: Any aid provided directly to a student, such as a stipend.
• Indirect Aid: Any aid provided on a student’s behalf to the University or another third party, including tuition, fees, and health insurance subsidies.
• Fellowship/Scholarship: Unearned aid (no work or repayment requirement) awarded to students. Fellowships and scholarships may consist of direct and indirect forms of aid.
• Stipend: An amount given directly to a student to support the pursuit of study or training. Students receiving a stipend are under no obligation to perform services as a condition of receiving the funds. Such support typically is provided over a period of time, e.g., ten monthly deposits of $500 each.
• Tuition Remission: The in-state tuition and all required fees paid on behalf of a student serving in a qualified graduate assistantship. Tuition remission pays only the in-state portion of an out-of-state student’s tuition charges, but pays all required fees, including the comprehensive fee, the University activity fee, the school activity fee, and, where applicable, the international student fee.
• Tuition Adjustment: The amount of tuition above in-state tuition paid on behalf of an out-of-state student serving in a qualified graduate assistantship. An out-of-state student who serves in a qualified graduate assistantship receives tuition remission (in-state tuition and all required fees) and may receive tuition adjustment (difference between in-state and out-of-state tuition; all required fees are covered as part of tuition remission).

A formal, public statement testifying to the qualifications of a third-party organization or the efficacy of the organization’s products, goods, services, views, or beliefs.

Brief, direct notifications received on a cellular phone or similar text-communication handheld device.

An organization or individual or external program from outside of the University that uses University facilities to conduct a covered program pursuant to an approved contract or other use agreement with a permission-granting University academic or administrative unit (e.g., athletic camp, Contracted Independent Organization (CIO)-operated program, or academic camp).

A contractor, vendor, visitor, guest, participant in a University program or activity, or other individuals, such as an applicant for admission or employment at the University.

Occurs when commitments or contributions are offered from an entity external to UVa which may be in the form of cash or in-kind contributions, such as compensation, materials, equipment, etc.

An alert triggered when the University determines that a crime which has already been committed but presents a serious or continuous threat (e.g., a homicide, sex offense or robbery) must be reported to the campus community.

The person charged with monitoring the University’s compliance with Title IX and the University’s Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence.

The University’s Grievance Process for Investigating and Resolving Reports of Title IX Prohibited Conduct setting forth the procedures for investigating and resolving reports of alleged Title IX Prohibited Conduct under the Policy.

All of the conduct as defined by the Department of Education Title IX regulations and defined in the Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence as “Title IX Prohibited Conduct” in the University’s Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence, which includes: (1) Quid Pro Quo Harassment (by an employee); (2) Sexual Harassment; (3) Sexual Assault; (4) Dating Violence; (5) Domestic Violence; and (6) Stalking.

(Concerning transmitting a document) to place in the mail or to deliver.

All activities performed by a faculty or staff member regardless of how (or whether) the individual receives compensation. All such activities are comprised of both inclusions and exclusions in defining 100% ‘University effort.’ [Reference Appendix A of this policy for further details.]

Any activity carried on by a Non-Governmental Person other than an individual acting as a member of the general public.

Any word, name, symbol, device, or any combination thereof (including colors, logos, or trade dress) used by the University to designate the University’s goods and to distinguish them from those manufactured or sold by others.

Refers to the permanent release of equipment assets from one institution to another. This usually occurs when a Principal Investigator (PI) leaves employment at one institution to work at another institution and continue their research. This may also include the transference of active awards with the PI and the equipment purchased on such awards.

Insurance that provides coverage for health care costs incurred overseas and that provides: (1) medical evacuation, (2) security evacuation, (3) repatriation of remains, and (4) emergency assistance. The required aggregate minimum coverage is determined by the Office of Property & Liability Risk Management, the Risk Management Committee for Education Abroad, and the Office of University Counsel.

A confidential and secure database for maintaining key travel information about students traveling for University-related purposes. The travel registry is the official and authoritative source of traveler information that forms the basis for the University’s emergency response protocols and communications strategy (e.g., advisories, alerts, emergency messages, evacuation notices) when responding to an emergency or critical incident abroad. The International Studies Office is responsible for the overall management of the travel registry, though other offices have input and access to the registry for rapid response purposes.

A written notice issued by the University of Virginia Police Division, the UVA Medical Center, the Division of Student Affairs, or Office for Equal Opportunity and Civil Rights that warns a person that they are not permitted to enter or remain upon the University or UVA Medical Center property described in the trespass warning.