A high school student at least 16 years of age, a post-secondary student or adult, including but not limited to a friend and/or relative of a current employee, with a bona fide educational interest in using University and Medical Center facilities, programs, and services for observation and/or career exploration opportunities, the duration of which does not exceed a 30-day calendar period within one calendar year. An observer does not provide patient care or other services within or for the benefit of the University or the Medical Center.
|Occupational Safety and Health Administration (OSHA)||
A regulatory agency that is part of the United States Department of Labor that enforces safety and health regulations.
The University’s approved F&A rate for sponsored programs on which >50% of professional effort will be conducted in or on land, buildings or other space not owned by the University (state agency 207 or state agency 246) where all operation and maintenance expenses are directly incurred by the cost objective specifically benefited or are initially incurred by a Revenue Generating Activity (recharge center/service center) and then allocated to the cost objectives specifically benefitted based on an allocation plan approved by the Office of Cost Analysis. Off-Grounds locations may be privately rented/leased, government-owned, or owned by another university.
|Office for Equal Opportunity and Civil Rights (EOCR)||
The Office for Equal Opportunity and Civil Rights is an administrative office within the University’s Division for Diversity, Equity, and Inclusion, that includes the staff responsible for administering the Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence and the PADHR Policy.
|Office of Research Integrity (ORI)||
The office within the U.S. Department of Health and Human Services (HHS) that is responsible for the research misconduct and research integrity activities of the U.S. Public Health Service.
Communications that include content related to a student’s enrollment, financial responsibilities, and compliance with University policies and procedures, including the policies and procedures of the University's Honor and Judiciary committees.
All purchases of goods, services, and travel expenses made with University funds which are necessary, reasonable, and directly related to the goals and mission of the University.
The University’s approved F&A rate for sponsored programs on which >50% of professional effort is conducted in or on land, buildings or other space owned by the University (state agency 207 or state agency 246) and land, buildings or other space leased by the University where the operation and maintenance expenses are incurred by non-sponsored University funding sources, e.g., state or local award types, and cannot be readily and specifically assigned to a particular project or cost objective. For the purposes of this policy, On-Grounds locations do not include leased land, buildings or other space where all operation and maintenance expenses are initially incurred by a Revenue Generating Activity (recharge center/ service center) and then allocated to the projects or cost objectives specifically benefitted based on an allocation plan approved by the Office of Cost Analysis.
The burning of materials wherein products of combustion are emitted directly into the ambient air without passing through a stack or chimney from an enclosed chamber. Examples include but are not limited to: campfires, bon fires, and fire pits.
|Open Flame and Open Flame Devices||
For the purpose of this policy, Open Flame and Open Flame Devices shall include but are not limited to candles, tiki torches and oil lanterns. [Note: Users of cutting torches and welding equipment must satisfy requirements outlined under separate fire code regulations. For information on these regulations, contact the Office of Environmental Health & Safety.]
A submission required by the Commonwealth of Virginia’s Department of Planning and Budget that outlines the University’s plan for expending appropriated state funds.
|Operational & Administrative Staff Employee (O&A)||
University Staff employees performing office, laboratory, student and library support; building construction and maintenance; equipment services; public safety; and other operational responsibilities. O&A Staff are typically non-exempt employees under the provisions of the Fair Labor Standards Act (FLSA), and therefore are subject to the FLSA provisions governing the payment of overtime.
An academic, athletic, or recreational activity offered to minor participants. This includes, but is not limited to: summer camps, sports camps, academic camps, theater camps, music camps, workshops, conferences, competitions, group experiential learning opportunities, and other enrichment programs. Organized programs can be residential or non-residential.
|Other Contributing Personnel||
Other individuals included in a proposal (e.g., graduate students, postdocs, trainees, technical staff, other researchers, etc.) whose service is necessary to complete the proposed scope of work, but whose intellectual involvement is not required for the success of the sponsored activity.
|Other Monetary Instruments||
Checks and money orders.
|Out-of-State Educational Activities||
University-affiliated program activity occurring outside of Virginia or involving an enrolled student who resides outside of Virginia. Such activities may include but are not limited to:
Each state and U.S. territory determines what qualifies as Out-of-State Educational Activities that require approval and/or reporting. While these determinations vary by state or territory, generally they relate to academic programs and resources used to support the program. This would exclude, for example, a summer internship in another state that a student obtains through the assistance of a central office (e.g., Career Services), or summer research outside of Virginia that is not recorded in a student’s transcript to satisfy a degree program’s requirements.
Out-of-State Educational Activities should be ongoing in nature and as such generally exclude activities that occur for less than a week, such as field trips, conference travel, scholarly visits, personal travel, or post-graduate placements.
Self-employment and other work for another employer in which the employee receives compensation beyond that paid by the University. Outside Employment does not include Professional Service.
That which is in excess of the normal for the individual, for which supplemental compensation is paid by the University. For purposes of time and effort reporting, such activities are excluded from effort certifications, provided that such activities are separately identified and documented in the University’s financial system. In general these activities are not related to sponsored programs and are not routine or regular in their occurrence.
Time worked by non-exempt employees that exceeds 40 hours in a workweek.